Create Your Company's Default Work Breakdown Structure

Objective

To create your company's default Work Breakdown Structure (WBS). 

Background

When you are setting up your Work Breakdown Structure for the first time, you have a choice between using the default budget code and structure that comes with Procore or you can customize this structure to create your own company level WBS. This tutorial provides you with an overview of the the steps you take to customize Procore's default WBS for your company's Procore account. If you are customizing your WBS, you'll want to complete this step before customizing your WBS for your individual projects. 

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the Company level Admin tool. 
• Limitations:
  • For customers using Procore's Field Productivity tools
    The default segments in WBS are compatible with  Field Productivity. Custom segments are NOT yet supported. To learn more, see Why can't I create WBS custom segments?
  • For customers using the Company level ERP Integrations tool
    The default segments in WBS are compatible with Procore's ERP Integrations tool. However, the synchronization process does NOT yet support custom segments. To learn more, see Why can't I create WBS custom segments?
  • For customers who have independently developed or purchased a third-party solution to integrate with Procore
    To take advantage of the custom segment capabilities associated with WBS, any existing API integrations that you have independently developed or purchased to interact with Procore must be updated to support Procore's new WBS API. To learn more, see Do we need to update our API Integrations for WBS?

Prerequisites

• Your company's Procore account must first receive the Work Breakdown Structure update. See Introducing Work Breakdown Structure.

Workflow

Steps

When getting started with WBS, you can use Procore's default WBS or you can add custom segments. The steps below assume you want to add custom segments to your company's budget code structure. 

1. Create your custom segments and add custom segment items as follows:
   Note: To learn more, see What are segments and segment items?
   • Add Custom Segments
   • Add Segment Items
2. If you need to make changes to your segments, it is recommended that you do that now:
   • Edit Custom Segment Settings
   • Edit Segment Items
   • Delete Custom Segments
3. If you want to add custom segment items to your default segments, do the following:
   • Add Company Cost Codes
   • Add Company Cost Types

      Tips

     Want to view your cost codes and cost types? To view your existing cost code and cost type segment settings, see:

     • View Company Cost Code Segment Settings
     • View Company Cost Type Segment Settings

     How do we manage 'Sub Jobs'?  You can enable the optional 'Sub Job' segment in the Company level Admin tool. See Enable Sub Jobs for WBS. However, in WBS, the 'Sub Job' segment is managed in the Project level Admin tool. You can add sub jobs as you would add any other segment item. To learn how, see Add Segment Items to a Project. 

4. Now that your segments appear as you want them, you can configure your company's budget code structure as follows:
   • Arrange the Company Budget Code Structure

Next Step

• Create Your Project's Work Breakdown Structure

See Also

• Work Breakdown Structure