Payee: Setup Guide

Pay builds on the existing Project Financials and Invoice Management tools in Procore to streamline the subcontractor invoice payment process and automate the lien waiver exchange. 

1. In your email client, open the Procore Pay invitation email.
   
2. Click Open Procore.
3. To receive payments through Procore, your company must have its own Procore Company Account. You will be prompted to log in with your existing log in credentials to identify whether you are marked as an employee on an existing free or paid company account. See How can I tell if I have a free or paid Procore company account. Depending on your account, the following will happen:
   • No Company Account
     1. If your company does not have its own free or paid account, you will be prompted to create a free Procore company account and add a bank account.
   • Paid Company Account
     1. If your company has its own paid account and you are marked as an employee, users with 'Company Admin' permissions at your company will receive an email inviting them finish setting up the Payments tool and link a bank account. 
     2. If you are not marked as an employee on the company account, you will receive an email to set up Procore Pay. This email will contain a link where you can request to join your company's account.
        1. In the email, click Open Procore.
        2. Enter your company's information and click Next.
        3. On your company, click Request to Join.
        4. Company Admins at your company will receive an email about your request. They can approve your request to join. After you are assigned a permission level and added, users with Company Admin permissions can access the Payments tool and add a bank account.

            Note

           • If accepted, you will only see the Payments tool if you were given 'Admin' level permissions to the Company Directory tool.
           • If denied, the Payments tool will not be enabled.
   • Free Company Account
     1. If your company has its own free account and you are listed on their Team page, users with 'System Administrator' permissions at your company will receive an email inviting them finish setting up the Payments tool and link a bank account. 
     2. If you are not marked as an employee on the company account, you will receive an email to set up Procore Pay. This email will contain a link where you can request to join your company's account.
        • In the email, click Open Procore.
        • Enter your company's information and click Next.
        • On your company, click Request to Join.
        • Users with 'System Administrator' permissions at your company will receive an email about your request. They can approve your request to join the company. After you are assigned a permission level and added, users with 'System Administrator' permissions can access the Payments tool and add a bank account. 

           Note

          • If accepted, you will only see the Payments tool if you were given 'System Administrator' level permissions.
          • If denied, the Payments tool will not be enabled.

1. Navigate to the project's Commitments tool. 
2. Under the Contracts tab, locate your commitment contract. Then, click the number link to open it.  
3. In the commitment contract, click the Invoices tab.
4. Locate the invoice and click the invoice number link.
5. Click Set Up Procore Pay in the banner.
   Note: The banner is only visible if the general contractor is able to make payments through Procore Pay.
   
6. To receive payments through Procore, your company must have its own Procore Company Account. You will be prompted to log in with your existing log in credentials to identify whether you are marked as an employee on an existing free or paid company account. See How can I tell if I have a free or paid Procore company account?
   Depending on your account, the following will happen:
   • No Company Account
     1. If your company does not have its own free or paid account, you will be prompted to create a free Procore company account and add a bank account. 
   • Paid Company Account
     1. If your company has its own paid account and you are marked as an employee, users with 'Company Admin' permissions at your company will receive an email inviting them finish setting up the Payments tool and link a bank account. 
     2. If you are not marked as an employee on the company account, you will receive an email to set up Procore Pay. This email will contain a link where you can request to join your company's account.
        1. In the email, click Open Procore.
        2. Enter your company's information and click Next.
        3. On your company, click Request to Join.
        4. Company Admins at your company will receive an email about your request. They can approve your request to join. After you are assigned a permission level and added, users with Company Admin permissions can access the Payments tool and add a bank account.

            Note

           • If accepted, you will only see the Payments tool if you were given 'Admin' level permissions to the Company Directory tool.
           • If denied, the Payments tool will not be enabled.
   • Free Company Account
     1. If your company has its own free account and you are listed on their Team page, users with 'System Administrator' permissions at your company will receive an email inviting them finish setting up the Payments tool and link a bank account. 
     2. If you are not marked as an employee on the company account, you will receive an email to set up Procore Pay. This email will contain a link where you can request to join your company's account.
        • In the email, click Open Procore.
        • Enter your company's information and click Next.
        • On your company, click Request to Join.
        • Users with 'System Administrator' permissions at your company will receive an email about your request. They can approve your request to join the company. After you are assigned a permission level and added, users with 'System Administrator' permissions can access the Payments tool and add a bank account. 

           Note

          • If accepted, you will only see the Payments tool if you were given 'System Administrator' level permissions.
          • If denied, the Payments tool will not be enabled.

To be paid through Procore Pay, your company must have a free or paid Procore account. Users requesting to set up Procore Pay must be listed as an employee of your company.

If users are not listed as employees in your company account, they are prompted to request to join your company as an employee. Admins can approve or reject these requests. If they approve the request, Admins will also assign the user's permissions level.

If a request is denied, the onboarding process for Procore Pay is canceled. If the request is accepted, the following things happen:

• The user is listed as an employee in your company account.
• The Payments tool is added to your company's suite of Procore tools.

After the Payments tool is added, an Admin at your company will need to link a bank account to receive payments. 

1. Navigate to the company's Directory tool.
2. Click the In Review tab.
3. Select the user's Project and Company Permissions Templates.
4. Click Accept to approve.
   OR
   Click Decline to decline the request.

1. Log in to your free Procore account.
2. Navigate to the Team tool.
3. Click the In Review tab.
   • To accept the request, select a role, permission level, and if the user is a bid contact for your company. Then, click Accept.
   • To deny the request, click Decline.

1. Navigate to your company's homepage. See How do I change companies?
2. Navigate to the Payments tool.
3. Click the Configure Settings  icon.
4. Click External Bank Accounts.
5. Click Add External Account.
6. If prompted, re-enter the Account Number for the current default bank account. Then click Next.
7. Enter your company's Business Details.
   • Business Name on Bank Account. Your company's name as it appears on your bank account.
   • Doing Business As. The name your company does business as. This may be the same or different than your legal business name.
   • Business EIN. Your Business EIN for the Internal Revenue Service (IRS).

      Note

     Your Business EIN must be a valid Taxpayer Identification Number for the IRS. This information is used by Modern Treasury to verify the identity of the bank account linked to Procore Pay. Acceptable entry options include these numbers:  

     • Social Security Number (SSN)
     • Individual Taxpayer Identification Number (ITIN)
     • Employer Identification Number (EIN)
   • Street Address. Your company's street address. 
   • City. Your company's city. 
   • State. Your company's valid state or territory abbreviation. 
   • ZIP Code. Your company's valid ZIP code. 
   • Phone Number. Your company's telephone number with an area code. 
8. Click Next. 
9. Enter your company's Bank Information.
   • Bank Nickname. A unique nickname for your company's bank account.

      Tip

     Why does an account need a nickname? A bank account requires a nickname to help you identify an account. It protects your financial privacy by eliminating the need to provide the payment distributors with your full account number. 
   • Account Number. Your company's bank account number. Account numbers can be up to 17 digits. 
   • Re-Enter Account Number. Your company's bank account number. Account numbers can be up to 17 digits. 
   • Routing Number. Your company's bank account's nine (9) digit American Banking Association (ABA) routing transit number. It is typically printed on the bottom of your checks.
   • Account Type. Click Checking or Savings. 
10. Read the Terms and Conditions.
11. Mark the checkbox confirming that you read and accept Procore's User Terms of Service. 

     Note

    It's important to review the terms and conditions, which include more detail about the following:

    • Procore follows US Security and Data Governance standards to securely store your data.
    • Procore does not sell your data.
    • Fees, if incurred, are incurred upon the payment of the invoice.
12. Click Submit.

For Procore Pay companies, you must link your bank account information to the system to send or receive payments. Once your account is verified, payors can send payments and payees can receive payments. To find this information, see the bottom of the bank account's checks or contact the banking service provider. 

Congratulations! You are ready to receive payments. See the Payee User Guide to get started.