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What Integrations are available for Workforce Planning?

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Background

When you set up Workforce Planning, you can choose to integrate a your system of record so that you can manage People and Projects in your system of record, and sync that data with Workforce Planning. Work with your Procore account team to identify your system(s) of record and which integration option is right for your company.

 Note
Not all information from your system of record can integrate with Workforce Planning. Project roles and assignments, for example, do not integrate. To see a list of fields that integrate, see Workforce Planning Detailed Data Mapping.

After you have selected how to integrate your system of record, you can decide how you want to sync your data between Workforce Planning and other Procore tools.

Answer

There are three integration options available:

If none of the options work for your company, Procore can do a one-time data upload to add your people and projects.

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Quick Connect

The QuickConnect integration syncs data from your system(s) of record to Workforce Planning. This option is available to customers with an approved compatible system and takes approximately two weeks to implement.

QuickConnect syncs can run multiple times a day at desired times and sync one-way from your system of record to Workforce Planning. There can be a separate source for people, and another source for projects; or both can come from the same source.

 Note
 If you are already integrating your ERP with Procore, it is recommend that you push projects from Procore's Portfolio tool to Workforce Planning.

To see what fields sync between your system of record and Workforce Planning, see Workforce Planning Detailed Data Mapping.

API

An API integration allows you to build your own APIs to connect your data to Workforce Planning. This option gives you the most flexibility and customization for how data is integrated into Workforce Planning. This option requires engineering resources from your company to build the integration, and as such, takes additional time to implement. We recommend this path only if you are familiar with using APIs to connect systems. 

If you do not have experience working with APIs, but would still like to explore this option, the Technical Services Team can scope a Procore built connection.

To learn more about authentication and see a full list of available Workforce Planning API endpoints, see Workforce Planning API Documentation.

To learn more about testing, see What is the Monthly Sandbox Environment?

SFTP

SFTP is a secure, encrypted, way to transfer files over the internet. This integration option allows customers to use standardized CSV templates to upload the file(s) to a Procore hosted server when they want to update people and project data. This overwrites existing data and transfers it through the SQL database into Workforce Planning automatically.

One-Time Data Upload

If an integration is not an option for your company, Procore offers a one-time data upload to add your people and projects to Workforce Planning. After the upload, Workforce Planning becomes the source of truth for People and Projects are manually updated in Workforce Planning.

To get started with your data upload, see Prepare Data for Import to Workforce Planning.