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Procore

Why do awarded bids create commitments with an O - Other cost type?

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Background

Users can specify which cost codes bidders are allowed to submit pricing for when setting up a bid package, which applies to both Bidding 1.0 (Legacy) and Bidding 2.0 (Beta). However, it's important to note that cost types cannot be selected during this setup.

Answer

Once a bid is awarded and converted into a contract, Procore requires both a cost code and a cost type for each line item to function properly within the Budget tool. To prevent issues during this transition, Procore automatically assigns the default O – Other cost type to each line item in the new contract.

Problems may arise if a company has changed the code or description of the O – Other cost type to better fit internal workflows. While the visual label may be different, Procore continues to recognize the original cost type ID, which is still linked to O – Other. As a result, line items in awarded contracts may display an unintended or confusing cost type.

Currently, there is no way to configure a different default cost type during bid conversion. The only solution is to manually update the cost type on the affected line items after the contract has been created.

How to Tell O - Other has been Updated

While there is no direct way within Procore to identify whether a cost type was originally O – Other, there is a useful workaround. If you hover over the delete icon for a particular cost type and see a message indicating it cannot be deleted, that’s a strong indicator it’s a system default cost type rather than a custom one added manually.