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View a Meeting

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To view a meeting in the project's Meetings tool.

Things to Consider

  • Required User Permissions:
    • To view a meeting, 'Read-only' level permission or above on the project's Meetings tool.
    • To view a meeting marked 'Draft Meeting', 'Read-only' level permission and above AND the user must be added to the 'Scheduled Attendees' list.


  1. Navigate to the project's Meetings tool.
    This reveals the Meetings Agendas/Minutes page.
    Note: Meetings that occured in the past appear in a collapsed view as a 'Past Meeting'. 

  2. Locate the desired meeting. Then click View.

    The system reveals the selected meeting's agenda (or minutes, if the meeting is in minutes mode). 

  3. In the 'Meeting Information' area of the 'Meeting' tab, you can either view the meeting's information or click Edit to change the information as follows:
    • ​Meeting #. Indicates the number of the meeting (i.e. whether or not it was the first meeting in a series of meetings with follow-up meetings).

    • Meeting Location: The the location where the meeting will be held (e.g., Conference Room A, Conference Room B, and so on). 

    • ​​​​​Meeting Name. Type a name, title, or descriptive subject line for the meeting.

    • Meeting Date. Use the calendar control to set the date for a meeting.

    • Private Meeting. Mark this checkbox so that the meeting is only visible to invitees and users with 'Admin' level permissions to the Meetings tool. 

    • Start Time. Enter a start time for the meeting. Include a.m. or p.m. after the start time.

    • Finish Time. Select and end time for the meeting. Include a.m. or p.m. after the finish time.

    • Overview: Enter a meeting summary or description. You can use the controls in the formatting toolbar to format your overview. 

    • Attachments. Attach any relevant files. You have these options:

      • Click Attach File(s) and then choose the appropriate option from the shortcut menu that appears.
      • Use a drag-and-drop operation to move files from your computer into the grey Drag and Drop File(s) box.
  4. In the 'Scheduled Attendees' area, view the following information:
    • Person. The scheduled attendees name. 

    • Company. The scheduled attendee's company name.

    • Present. A checkmark indicates the person was present at the meeting. A red 'x' indicates the person was NOT present at the meeting. 

    • Absent. A checkmark indicates the person was absent from the meeting. A red 'x' indicates the person was NOT absent from the meeting.

    • For Distribution Only. A checkmark indicates a schedule attendee is not a required to attend the meeting, but has been added to the meeting as a member of the distribution group

    • Conference. A checkmark indicates the person was a remote attendee. A red 'x' indicates the person was NOT a remote attendee.

  5. Under the 'Meeting Items' area, view all of the meeting's items:
    Note: You can also click View to see detail about the selected item.
    • #. Shows the meeting item number. 

    • Title. Shows the title of the meeting item. 

    • Assignment. Shows the name of the vendor/company that is assigned to the meeting item. 

    • Due Date. Shows the due date for the meeting item. 

    • Priority. Shows the priority assigned to the item. 

    • Status. Shows the status assigned to the meeting item.

  6. You also have these options:
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Last modified
07:31, 15 Mar 2017



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