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Procore

Verify Progress and Actuals

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Background

As work is performed in the field, tasks transition from "planned" to "actual." Procore uses the Actualization ("A") notation to indicate that a task has begun or finished based on real-world data. To maintain schedule health, the system also monitors for Verify Flags, which alert you when the data you've entered is logically inconsistent (e.g., reporting a task as finished when its finish date is still in the future).

Things to Consider

  • The "A" Notation: This appears automatically next to dates in the grid once progress is greater than 0%.

  • Data Integrity: A high-quality schedule should have all "Verify" flags resolved before being shared with stakeholders or exported to PDF.

Steps

Identify Actualized Tasks

  1. Navigate to the Scheduling tool.

  2. Review the Start and Finish columns in the task grid.

  3. Look for the "A" symbol:

    • Start Date + A: The task has started (Percent Complete > 0%).

    • Finish Date + A: The task is 100% complete.

Resolve "Verify" Flags

  1. Scan the task grid for a red flag icon in the status or date columns.

  2. This icon appears when the system detects a logic conflict, such as:

    • Future Actuals: A task is marked 100% complete, but the actual finish date is set to a date in the future.

    • Invalid Progress: A task has a 0% progress but has an actual start date in the past.

  3. To resolve the flag:

    • Click the Taskbar or the Date cell to open the edit menu.

    • Adjust the Percent Complete or the Dates so they align (e.g., if it's 100% done, ensure the finish date is today or in the past).

  4. Once the logic is corrected, the red flag will disappear.

Monitor Actuals in Lookaheads

  1. In the Lookahead tab, you can view how field actuals compare to the master schedule.

  2. Note on Fetching: Currently, only non-actualized activities (0% progress) can be fetched from the master schedule into a lookahead. Once a task has an "A" notation, it must be managed via the progress updates in the master view.

See Also