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View a Project Schedule

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Objective

To view a project schedule in the project's Schedule tool. 

Things to Consider

  • Required User Permissions:
    • 'Read Only' or higher permissions on the project's Schedule tool.

Steps

The following views are available for the Project level Schedule tool:

List

  1. Navigate to the project's Schedule tool.
  2. Click the List tab.
    You will see a list of all scheduled tasks, as well as their resource, WBS, start and finish date, and percentage complete. 

Calendar

The Calendar view gives you the options to look at a schedule from a day, week, or month view. 

Day View
  1. Navigate to the project's Schedule tool.
  2. Click the Calendar tab.
  3. Select Day from the Day, Week, Month toggle.
    You will see a list of all tasks scheduled for that day, as well as the resource, the start and finish date and the percentage complete for each task. 

Week View
  1. Navigate to the project's Schedule tool.
  2. Click the Calendar tab. 
  3. Select  Week from the Day, Week, Month toggle.
    You will see the week's calendar with all completed tasks, tasks in progress, and critical paths for that week. 
    ​
Month View
  1. Navigate to the project's Schedule tool.
  2. Click the Calendar tab.
  3. Select Month from the toggle.
    You will see the month's calendar with all completed tasks, tasks in progress, and critical paths for that month.

Gantt View

  1. Navigate to the project's Schedule tool.
  2. Click the Gantt tab. See View a Gantt Schedule.
    You will see a Gantt chart with horizontal bars that illustrate the amount of work done relative to the amount of time given to complete that task. See Update a Project Schedule File.
    Note: When Percent (%) Complete is enabled, the color of the bars will have a lower saturation of color to indicate the percentage that is complete.

    The following options are available when viewing a Gantt chart:
  • Configure Columns
  • View Toggles
  • Filter Options
  • Zoom Levels 

Lookaheads

  1. Navigate to the project's Schedule tool.
  2. Click the Lookaheads tab.
    You will see a lookahead showing the date range you selected. A Lookahead can be created to range from one to six weeks. See View Lookahead Schedules. 
    The following colors and symbols can be seen on a lookahead:
    clipboard_e21322923cc681d818b6f955f466f5c99.png
    • Blue: Non-Critical
    • Red: Critical 
    • Grey Hatch Pattern: Baselines compare to master schedule
    • Hazard Symbol: Date differs from the master schedule

The following options are available when viewing a lookahead:

  • Configure Columns
  • View Lookaheads
  • Filter Options
  • Compare to Latest Master
  • Delete lookahead 

See Also