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Set or Release Retainage on an Owner Invoice in the Prime Contracts Tool (Legacy)

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 Procore Internal ONLY

This page was details the legacy experience of owner invoicing. With the legacy experience, these steps can also be performed with the Invoicing tool. See Set or Release Retainage on an Owner Invoice (Legacy). There is no equivalent page in the modernized experience. Instead, the ability to edit retainage values is now part of the Edit Owner Invoices in the Update the Line Items Using the Contract's Accounting Method section. 

 Legacy Content
This page details the legacy owner invoice experience. A modernized experience is also available. 

Objective

To set or release retainage for line items on an owner invoice with the Prime Contracts tool. 

Background

You can use the steps below to:

  • Set the Retainage Amount. Enter a percentage to calculate the withholding amount. This percentage will be applied to all of the line items on the invoice. For example, enter 10% to withhold 10% on each invoice line item. 
  • Release the Retainage Amount. Enter a percentage to calculate the amount to release on the invoice. This moves the calculated amount from the 'Currently Retained' column to the 'Released this Period' column in the prime contract. You can adjust this amount to perform a partial or full release as follows: 
    • A partial release indicates an amount is being withheld. For example, you would enter 50% if you are halfway through the project and your invoice is for a progress payment.
    • A final release means you are releasing the full amount and retainage is no longer being withheld. For example,  you would enter 100% after all of a project's contractual obligations are substantially complete and your invoice is for final payment.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Prime Contracts tool. 

Prerequisites

Steps

  1. Navigate to the project's Prime Contracts tool.
  2. Click the Invoices tab. 
  3. Locate the owner invoice that you want to work with.
  4. Click the Detail tab.
  5. Click the Edit button. 
  6. Choose one of the following:

Set Retainage on All Line Items

  1. Under Set Retainage on All Line Items, do the following:
    set-retainage.png
  2. Enter the percentage to withhold in the Work Completed box. 
  3. Click Set.
  4. Enter the percentage to withhold in the Materials Stored box. To learn more, see How do I bill for stored materials in Procore? (Legacy)
  5. Click Set.

Release Retainage on All Line Items

  1. Under Release Retainage on All Line Items,  do the following:
    release-retainage.png
  2. Enter the percentage to release in the Work Completed box. 
  3. Click Release. 

 

If you would like to learn more about Procore's prime contract software and how it can help your business, please visit our construction contract management software product page icon-external-link.png.