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Procore

Delete a Purchase Order or Subcontract

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Objective

To delete a purchase order or subcontract from the project's Commitments tool.

Background

When you delete a purchase order or subcontract, Procore permanently moves it to the Recycle Bin. Deleted purchase orders are permanently moved to the Recycle Bin and cannot be retrieved. 

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Commitments tool.
  • Additional Information:
    • If the Delete button is grayed out and unavailable, the contract's status is set to 'Approved.' You must change its status.
    • Deleted purchase orders and subcontracts are permanently moved to the Recycle Bin and cannot be retrieved. 
  • For companies using the icon-erp-synced2.png ERP Integrations tool: Show/Hide  
    • Color-coded icons appear to help you quickly identify the state of a purchase order or subcontract that has been synced with an integrated ERP system. See What do the ERP icons mean? 
    • You cannot delete a purchase order or subcontract that has been synced with an integrated ERP system without performing some extra steps. For details, see Delete a Commitment Synced with ERP. 

Steps

  1. Navigate to the project's Commitments tool.
  2. Under the Contracts tab, locate the purchase order or subcontract. Then click View.
  3. Click Delete.
     Warning
    • If the Delete button is grayed out and unavailable, the contract's status is set to 'Approved.' You must change its status.
    • Procore does NOT allow you to delete items in the 'Approved' status.  
    • Deleted purchase orders and subcontracts are permanently moved to the Recycle Bin and cannot be retrieved. 
  4. Click OK to acknowledge the delete confirmation message.
    The system moves the deleted purchase orders or subcontracts to the Recycle Bin.