Skip to main content
Procore

Create a Payment Schedule

 Note

flag-australia.png The Payment Schedule feature is designed for Procore users in Australia and New Zealand to satisfy the legal requirement to provide claimants with a payment schedule. However, this feature is available for use by all Invoice Management users. 

Objective

To create a payment schedule for a subcontractor invoice

Background

Construction businesses operating in Australia and New Zealand are creating payment schedules to facilitate the invoice approval process, as well as claims of work performed by downstream collaborators. In a typical payment schedule workflow, downstream collaborators submit invoices for work performed. The upstream collaborator reviews the invoice and approves the amounts on the claim. A payment schedule is then created for the invoice to show the following information:

  • Claimed amounts
  • All 'Approved' amounts
  • Reasons for 'Rejected' amounts

Things to Consider

Prerequisites

Steps

The steps that you use depend on which experience you are using. 

 Legacy Content

These steps describe how to create a payment schedule using the legacy experience for the Commitments tool. These steps will only be available for a limited period of time. For details, see Project Financials: Modernized Experience for the Commitments Tool

  1. Navigate to the Project level Commitments tool. 
  2. Click the Contracts tab. 
  3. Locate the commitment associated with the invoice that you want to create the payment schedule for. 
  4. Click the commitment's Number link to open it. 
  5. Click the Invoices tab. 
  6. Choose from these options:
    • Locate the invoice line item in the table. Then click the PDF icon-pdf.png icon on the right side of the line item. 
      OR
    • Locate the invoice line item in the table, then click its View button. Click the Export button and choose PDF from the drop-down menu.

The example below shows you a sample payment schedule. 

 Limited Release

These steps below describe how to create a payment schedule using the modernized experience for the Commitments tool (see Project Financials: Modernized Experience for the Commitments Tool) and the modernized experience for subcontractor invoices (see Financial Management: New Admin & Collaborator Views for Subcontractor Invoicing).

  1. Navigate to the Project level Commitments tool. 
  2. Click the Contracts tab.
  3. Locate the commitment associated with the invoice that you want to create the payment schedule for. 
  4. Click the commitment's Number link to open it. 
  5. Click the Invoices tab. 
  6. Locate the latest invoice in the Invoices (Requisitions) table. The click the Invoice Position or Invoice # link to open it. 
     Tip
    How do I find the latest invoice? Review the values in the Invoice Position column. Each invoice is assigned a number, in the order invoices are created. This column sorts invoices from newest to oldest by default. To change the sort order, click the Overflow menu in the column heading and choose one (1) of the Sort By This Column options. 
  7. In the invoice, click the Export button and choose PDF from the drop-down menu. 

The example below shows you a sample payment schedule. 

Example

The illustration below shows you an example of a payment schedule. 

payment-schedule-doc-summary.png

payment-schedule-doc-detail.png

 

If you would like to learn more about Procore's commitments software and how it can help your business, please visit our construction financials tool product page icon-external-link.png.