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Procore

About Subcontractor Invoices

About Subcontractor Invoices

In Procore, {{ allow subcontractors to progressively bill at several stages during the construction process, and these billings are based on a verified percentage of that commitment's completion. General contractors can configure billing period start and end dates, as well as the billing date, for each billing period. They can invite subcontractors to complete invoices for the most recent billing period, or they can create invoices on behalf of the subcontractor. Once the invoice has been approved, payment can be issued against the commitment. 

Workflow




START
START


Create an Invoice on Behalf of a Subcontractor
Create an Invoice on B...


Review Invoices as a 'Admin'
Review Invoices as a '...
Have invoice contacts been added to commitments?
Have invoice contacts been add...


Send Subcontractor Invoice Invitations
Send Subcontractor Inv...


Create Invoice Contacts
Create Invoice Contact...
Submit an Invoice as a Subcontractor
Submit an Invoice as a...


Review Invoices as a Subcontractor
Review Invoices as a S...
Create Automatic Billing Periods
Create Automatic Billi...


Create Manual Billing Periods
Create Manual Billing...
How will billing periods be created?
How will billing period...
How will invoices be created in Procore?
How will invoices be cr...
LEGEND
LEGEND
General Contractor
General Contractor
Subcontractor
Subcontractor
Optional Step
Optional Step
BY OUR COMPANY
BY OUR COMP...
BY OUR
SUBCONTRACTORS

BY OUR...


END
END
Commitments Tool
Commitments Tool
Invoicing Tool
Invoicing Tool

Steps

  1. Configure the advanced workflow in the Commitments tool to set up monthly billing periods and billing dates. You can also enable reminder emails for invoice invitations. See Configure Advanced Settings: Commitments
  2. Create a billing distribution for invoices for each commitment so you can select who you want to receive invoice invitations. See Create Invoice Contacts.
  3. Create a billing period to send invoices out for. See Create Manual Billing Periods in the Invoicing Tool and Create Automatic Billing Periods in the Invoicing Tool.
  4. Send Invoice invitations with the project's Invoicing tool. See Send Subcontractor Invoice Invitations
  5. Subcontractors who were invited to create invoices can do so by clicking the link in their invitation email. To edit their invoice, or create on their behalf, see Create an Invoice on Behalf of a Subcontractor.

Note: For users with the Procore + QuickBooks® integration, you can also export subcontractor invoices. See Export Subcontractor Invoices from Procore to QuickBooks®.

Training Videos

Set Up Subcontractor Invoices (Requisitions) in Procore

Create and Submit Invoices (Requisitions) for Subcontractors

Create, Review, and Edit Invoices (Requisitions) for Contractors

Log Payments Issued for Invoices (Requisitions) for Contractors

See Also

 

 

 

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