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Procore

Reading a Budget

Objective

To understand how to correctly read and interpret the data in a budgeted created using Procore's Budget tool.

Things to Consider

  • Required User Permissions:
    • 'Read-only' and higher on the project's Budget tool.
  • Additional Information:
    • Procore displays a line item in RED when any calculated column value is negative.

Example

Below is an example screenshot of a budget. This budget uses the Procore Standard Budget view. Your company may be using a different view, so you may see differences. See Which budget views should I add to my projects? and Set Up a New Budget View. Each column is described in more detail below.

read-budget2.png

Budget Column Descriptions

Note: Hover over each column to see a tooltip that explains how the value in that column is being calculated or what the tool source and filters are for that column.

tooltipbudget2.png

  • Cost Code
    A predefined numbering system that represents specific kinds of work for the purpose of organizing the cost control process of a specific project.
     
  • Category
    A type of cost such as Labor, Material, Equipment, Subcontract, etc.
     
  • Original Budget
    Defines the budgeted amount that was originally allocated to ring the item to completion. Clicking on the ellipsis next to the original budget amount will take you to the history of all snapshots for that item. See "Create a Budget Snapshot" in the See Also section below.
     
  • Budget Modifications
    Although the original budget is no longer editable once it's locked, you can easily transfer allocated funds from one line item to another in order to make adjustments to your "current" budget. Budget modifications allow you to make iterative changes over time that help you better balance your current budget more effectively. Amounts in parentheses (e.g. ($1500.00)) denote negative amounts. See "Create a Budget Modification (CBF)" in the See Also section below.
     
  • Approved Change Orders (COs)
    An approved Prime Contract Change Order to the original budget that will likely result in an additional/increased cost. Values are only derived from the lowest tier (e.g. PCOs) and not higher tiers (e.g. PCCOs).
     
  • Revised Budget (= Original Budget + Approved Change Orders + Budget Modifications)
    The updated budget, which is based upon the additional costs that have increased the project's original budget based upon the number budget modifications an of approved change orders and their related amounts.
     
  • Pending Budget Changes (= Potential Prime Contract Change Orders)
    Submitted Potential Prime Contract Change Orders that are in the "pending state because they have not been approved or rejected. Values are only derived from the lowest tier (e.g. PCOs and not higher tiers (e,g, PCCOs).
     
  • Projected Budget (=Revised Budget + Pending Budget Changes)
    Includes all pending Prime Contract PCOs.
     
  • Committed Costs (= Approved Commitments + Approved Potential Commitment Change Orders
    Aggregates all approved commitments and approved commitment change orders. You can see all of the items that make up this number, and any other underlined number by clicking on it to drill down to the details. Values are only derived from the lowest tier and not higher tiers.
     
  • Direct Costs
    All costs that are not associated with your commitments. the typical use case for this column is for "General Conditions" and self-performed work.
    (Note: For ERP integrated accounts, this value is pulled directly from your ERP database and cannot be edited in Procore.)
     
  • Pending Cost Changes (=Pending Commitments + Pending Potential Commitment Change Orders
    Pending Costs pull from Pending Commitment Change Orders and any subcontracts that have an "Out for Signature" status, as well as any Purchase Order with a "Pending" status. Values are only derived from the lowest tier (e.g. PCOs and not higher tiers (e.g. PCCOs.)
     
  • Projected Costs (= Committed Costs + Direct Costs + Pending Cost Changes)
    The sum of all known costs.
     
  • Forecast to Complete
    The "Forecast to Complete" column is where you can forecast additional money that you expect to be spent (in addition to the Projected Costs) in order to bring the item to completion. See "Use the Forecast to Complete" Feature" in the See Also section below.
     
  • Estimated Cost at Completion (= Projected Costs + Forecast to Complete)
    Sum of all known and expected costs that may be required to bring the item to completion.
     
  • Projected Over/Under (= Projected Budget - Estimated Cost at Completion)
    The net difference between what you expect to be the total cost of completion and the projected budget amount.

See Also

If you would like to learn more about Procore’s budget management software and how it can help your business, please visit our construction budgeting software product page here.

 

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