Capital Planning (Company-Level)

Overview

Capital Planning is a company-level tool in Procore designed to offer a consolidated, real-time perspective of your complete capital portfolio. It integrates programs, projects, budgets, and monthly forecasts, thereby eliminating the need for manual spreadsheets. Procore Capital Planning provides owners and portfolio managers with a unified solution to connect strategic annual budgets with the tactical reality of monthly project execution. It transforms high-level capital plans into detailed, manageable, and actionable financial forecasts.

Key Benefits

Centralized capital planning structure brings all plans into a single source of truth.
Optimized long-term cash flow forecasts across the whole portfolio, supporting stronger decision-making and financial confidence.
Understand the long-term impact of early-stage initiatives.
Provide executives and finance teams with a unified view of capital allocation, progress, and cost exposure across all locations and project types.

Terms and Concepts

To manage your capital effectively, you must first understand these key terms used throughout this document:

Program	A group of related projects sharing a single budget.
Planned Amount	The total budget assigned to a program or project.
Rollup	The automatic sum of all project budgets within a program.
Variance	The gap between a program’s budget and its total project costs (the Rollup).
Remaining	The Remaining column automatically subtracts job-to-date costs and future monthly forecasts from the planned amount. For example: <$ Planned Amount> - <$Job to Date Costs> - <$Sum of future Monthly Forecasts>.
Monthly Forecasts	Your manual, month-by-month spend projections through 2030.

Tutorials

FAQ/Troubleshooting

Permissions

Learn which user permissions are required to take the described actions in this tool.

Some actions that impact this tool are done in other Procore tools.

 |  | 

The action is available on Procore's Web, iOS, and/or Android application.

Users can take the action with this permission level.

Users can take this action with this permission level AND one or more additional requirements, like granular permissions.

Budgets, planned amounts, and forecasts

Action	Read Only	Standard	Admin	Notes
View project budgets, planned amounts, and forecasts Web
View budget line items Web
View planned amount type Web
Set planned amount lump sum and budget line items, for programs and projects Web
Add forecasts manual and curves and bulk edit forecasts Web
Navigate to project-level budget Web				The project-level budget link is shown only if the user has access to the project and to the project-level Budget tool. Otherwise the link is hidden at every permission level.

Grid controls and output

Action	Read Only	Standard	Admin	Notes
Group by, filter and sort, configure, collapse/expand, fullscreen mode Web
Export Web
Create and view snapshots Web

Saved views

Action	Read Only	Standard	Admin	Notes
Create personal saved views Web
Create company saved views Web				Users with company Admin access can create company saved views.
View company saved views Web

Configurations and Change History

Action	None	Read Only	Standard	Admin	Notes
View Capital Planning configurations Web
Edit Capital Planning configurations Web
View change history Web

Overview

Key Benefits

Terms and Concepts

Tutorials

Getting Started

Configure Settings

Manage Budgets, Planned Amounts, and Variances

Export and Configure Settings

saved views

View and Organize the Capital Plan

Project forecasting

Manage Capital Planning

change history

FAQ/Troubleshooting

Permissions

Diagrams

Capital Planning Workflow