Assets (Company)

Overview

The Assets tool is Procore's solution for managing the digital thread of your company's fixed assets—such as HVAC systems, fire protection equipment, doors, and more; from design and construction straight through to operations. By eliminating the friction of the traditional "data dump" handover, this tool ensures a connected, digital flow of information.

The Company Level Assets acts as the master repository for all assets within your organization. It provides a complete, consolidated view of:

Assets created directly at the company level, which can later be assigned to projects or remain unassigned.
Assets created directly within a specific project.

Administrators define asset structures, establishing a company-wide Asset Type hierarchy, and customizing data fields and statuses. This configuration creates a robust, scalable, and standardized Asset Register that aligns all teams.

Tutorials

FAQ/Troubleshooting

Permissions

Learn which user permissions are required to take the described actions in this tool.

Some actions that impact this tool are done in other Procore tools. See the User Permissions Matrix for the full list of actions taken in all other tools.

 |  | 

The action is available on Procore's Web, iOS, and/or Android application.

Users can take the action with this permission level.

Users can take this action with this permission level AND one or more additional requirements, like granular permissions.

Action	Read Only	Standard	Notes
Add Attachments to Assets Web	Create Attachments
Assign Assets to Projects Web	Assign Assets to Projects	Assign Assets to Projects
Assign Configurable Fieldsets to Asset Types Web			Users need 'Admin' level permissions to the Company level Admin tool to take this action.
Assign Status Groups to Asset Types Web			Users need 'Admin' level permissions to the Company level Admin tool to take this action.
Configure Asset Types Web			Users need 'Admin' level permissions to the Company level Admin tool to take this action.
Configure Attachment Types for Assets Web			Users need 'Admin' level permissions to the Company level Admin tool to take this action.
Configure Default Field Values for Asset Types Web			Users need 'Admin' level permissions to the Company level Admin tool to take this action.
Configure Naming Convention for Assets Web			Users need 'Admin' level permissions to the Company level Admin tool to take this action.
Configure Status Groups for Assets Web			Users need 'Admin' level permissions to the Company level Admin tool to take this action.
Configure Your View Web
Create a Saved View Web
Create Assets Web	Create Assets
Delete a Saved View Web
Delete Asset Attachments Web	Delete Attachments	Delete Attachments
Delete Assets Web	Delete Assets	Delete Assets
Edit a Saved View Web
Edit Asset Web	Edit Assets OR Create Assets
Edit Asset Attachments Web	Edit Attachments
Edit Asset Statuses Web	Edit Assets
Generate QR Codes for Assets Web
Import Assets Web	Create Assets
Link Related Items to Assets Web			Users must also have 'Read Only' level permissions or higher to the project level tool with the related item.
Search and Filter Assets Web
Share a Saved View Web
Unlink Related Items to Assets Web			Users must also have 'Read Only' level permissions or higher to the project level tool with the related item.
Update a Saved View Web
View Asset Attachments Web
View Assets Web
View Assets Change History Web			To see details of related items in the Change History, users must also have 'Read Only' level permissions or higher to the project level tool with the related item.
View Related Items for Assets Web			Users must also have 'Read Only' level permissions or higher to the project level tool with the related item.

Release Notes

Below are the notable changes to the Company level Assets tool.

Recent Changes

Asset Data Quality with Status-Based Conditional Field Validations (09/15/2026)

Procore has introduced status-based conditional field validations within the Assets tool to ensure critical data is captured at specific points in the asset lifecycle. Status-Based Conditional Field Validations allowed Company Admins to configure rules that make specific default or custom fields mandatory or recommended when an asset transitioned into a particular status. To learn more, see Configure Field Rules for Status-based Validations.

Company Level Map View (09/15/2026)

Procore added Map View to the Company level Asset tool, allowing users to visualize, pin, and manage assets spatially across the entire company. The Map View includes asset markers for spatial rendering, pinning capabilities for setting coordinates, and enabling integrated search and filtering. See View Assets on the Map.

Improved Asset Management with Inline Editing in Asset Register (09/15/2026)

Procore has introduced inline editing capabilities to the Asset Register grid, allowing users to update common asset fields directly without navigating to the Asset Details page. The Asset Register now supports in-cell editing for fields such as Name, Trade, Location, and various custom fields to streamline data management workflows. To learn more, see Edit Assets in the Company Assets Tool and Edit Assets in the Project level Assets Tool.

Overview

Tutorials

Project Level Assets Tool

Process Guides

Configure Settings

Manage Assets

360 Reporting

View Assets

View Map

FAQ/Troubleshooting

Permissions

Release Notes

Recent Changes

Asset Data Quality with Status-Based Conditional Field Validations (09/15/2026)

Company Level Map View (09/15/2026)

Improved Asset Management with Inline Editing in Asset Register (09/15/2026)