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Procore

Add a Custom Project Role

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Objective

To add custom project roles to the company's Admin tool for use on your company's Procore projects. 

Things to Consider

  • Required User Permissions:
    • 'Admin' on the company's Admin tool. 
  • Additional Information:

Background

In Procore, the custom project roles feature in the Company level Admin tool gives your company the ability to create a customized list of project roles that reflect your organization's unique role-labeling.

For example, some companies might want one 'Project Manager' role, while others might prefer having more specific titles, such as 'Senior Project Manager' and 'Assistant Project Manager'.

Other examples of roles you might want to create:
Owner, Vice President, Senior Project Manager, Project Architect, Project Manager, Assistant Project Manager, Field Project Manager, Land Planner, Senior Project Architect, Associate Architect, Concrete Contractor,  Drywall Contractor, Electrical Contractor, Plumbing Contractor, and so on.

When adding a custom project role, you must always specify:

  • Type. Whether the role is performed by a Person or a Company.
  • Group. Whether the role can be classified under Construction Managers, Design Team, General Contractors, Miscellaneous, Owner, and Subcontractors.
    Note    : 'Groups' are default selections in Procore and cannot be customized. 

After you've create your company's list of project roles, you can then identify all the 'Project Team' members by role on each project's Home page. See

Steps

  1. Navigate to the company's Admin tool.
  2. Under 'Project Settings', click Roles.
  3. Add roles as follows:

    • Role. Type the desired name for the project role. For example, you might want to create a roles such as 'Project Manager' or 'Assistant Project Manager'.

    • Type. Select Person or Company from the drop-down list. 

    • Group. Select a group from the drop-down list. You have these options: Construction Managers, Design Team, General Contractors, Miscellaneous, Owner, and Subcontractors. (Note: These groups are default selections in Procore and cannot be customized). 

    • Add to Project Dashboard. Mark this checkbox to add the role to the Project Dashboard (a.k.a., Project Home page).  

    • Portfolio Filter. Mark this checkbox to add the role as a filter option in the company's Portfolio tool. Users of the Portfolio tool will be able to apply the Construction Manager filter when viewing the company's Portfolio data because the role's Portfolio Filter box is marked here. 

    • Add [+]. Click the button to add the new value to the list. 

  4. Repeat the steps above to add additional roles.
  5. Optional: If you want to rearrange roles, do the following:
    1. Click and drag over the more menu (≡).
    2. Drag-and-drop the role to place it in a new order.