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Support Home > Products > Procore > Procore User Guide > Project Level > Transmittals > Tutorials > Forward a Transmittal by Email

Forward a Transmittal by Email

Objective

To forward a transmittal by email to members of your project team. 

Background

After you create a transmittal, the system reveals a row of tabs across the top of the transmittal. When you open a transmittal in View mode, you'll see an Email button and an Emails tab at the top of the transmittals page. You can click the Email button to open the Forward Transmittal page in the Emails tab. The Steps below describe how to forward a transmittal by email. 
 

Things to Consider

  • Required User Permission:
    • To forward a transmittal that you created, 'Standard' level permission on the project's Transmittals tool.
    • To forward an existing transmittal, 'Admin' level permission on the project's Transmittals tool. 
    • To be named as a recipient on a forwarded transmittal, the recipient must exist in the Project Directory (see Add a Person to the Project Directory).

Steps

  1. Navigate to the project's Transmittals tool. 
    This reveals the project's Transmittals page. 
  2. Locate the desired transmittal in the list. Then click View
    This opens the transmittal in view mode. 
  3. Click Email.



    This reveals the Emails tab in the transmittal.
  4. In the Emails tab, complete this data entry:
    • To: Select people or distribution groups from the project's Directory. This action assigns the transmittal to the named individuals. If you choose to click the Create and Email button (or 'Save and Email' if you are an 'Admin' user editing an existing transmittal), the system will automatically email a notification about the transmittal to the recipients. 

    • CC: Select people or distribution groups from the project's Directory. This action carbon copies the transmittal to the named individuals. If you choose to click the Create and Email button (or 'Save and Email' if you are an 'Admin' user editing an existing transmittal), the system will automatically email a notification about the transmittal to the recipients.

    • Private: Mark this checkbox to hide the transmittal from everyone except 'Admin' level users, designated users in the 'To' and 'Cc' fields, and members of the default distribution group (see Configure Advanced Settings: Transmittals).

    • Subject: A descriptive subject for the transmittal.

    • Attachments: Click Attach Files or move a file from your computer or network to the Drag and Drop File(s) area. 

    • Message: Type a message as desired in the box and format it as desired using the options in the control bar. 

  5. Click Send.
    The Communication Created banner appears to confirm that Procore is sending your message and you return to the General tab of the transmittal. 
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Last modified
07:45, 4 Apr 2017

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