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Distribute a Snapshot of a Project Single Tool Report

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Objective

To distribute a snapshot of a project report.

Things to Consider

  • Required User Permissions:
    • To distribute any snapshot: user must be a company admin. But if the creator of a report is inactive, a new distribution schedule cannot be set.
    • To distribute a snapshot of a report you created, 'Standard' level permissions or higher on the Project 360 Reporting tool.
  • Additional Information:
    • You can only see and distribute reports that you have created.

Steps

Distribute a Custom Project Report

  1. Navigate to the Project 360 Reporting tool.
  2. Click the name of the custom report you want to distribute.
  3. Click Distribute Snapshot in the right pane. 

    distribute-report-snapshot.png
     
  4. In the Recipients field, search for and select the users that you would like to email the custom report to. 
  5. In the Send As drop-down menu, select PDF or Excel.

    distributenow.png
     
  6. Click Distribute.

Schedule a Distribution

  1. Navigate to the Project 360 Reporting tool.
  2. Click the name of the custom report you want to schedule a distribution for.
  3. Click Distribute Snapshot.

    distribute-report-snapshot.png
     
  4. Click the carat next to Schedule Distribution List.
  5. From the drop-down menu, select the users to whom you would like to email the custom report. 
  6. In the Send As drop-down menu, select PDF or Excel.
  7. Select one of the following options from the Frequency drop-down menu:
    • Daily
    • Daily (Weekdays Only)
    • Weekly
    • Monthly

      schedule-distribution-list.png
       
  8. Select the options in the Settings section to schedule when the report will be distributed based on your Frequency selection.
  9. Click Create.
    Note: Creating a distribution schedule does not guarantee distribution. See Things to Consider for required permissions.