Skip to main content

Send Punch List Items

Also available on  ios-gray-icon.jpg  android-gray-icon.jpg 


To email punch list items that are ready to be sent.

Things to Consider

  • Required User Permissions: 
    • 'Admin' permissions on the project's Punch List tool.
      Note: 'Read Only' level users cannot be assigned to a punch list list item.
    • 'Standard' permissions on the project's Punch List tool for users who are listed as Default Punch Item Managers in the Punch List configuration settings, see Configure Advance Settings: Punch List
  • Additional Information:
    • The punch list item must have already been created and saved before it can be sent.
    • You can choose to either have all punch list items emailed simultaneously to all assignees listed on each item, or you can choose to email individual punch list list items separately from one another.
    • Once an initial notification has been sent, selected Assignees will receive daily notifications of overdue items via email; email notifications will end after 45 days. 


Send all Punch List Items

To send all pending punch list items, follow the steps below:

  1. Navigate to your project's Punch List tool. ​​​​​
  2. Choose from the following options in the orange banner:
    • Click Send All to send all pending punch list items. 
    • Click Send Mine to send only the punch list items you've created.
      Note: The Send All and Send Mine banners only show on the Punch List tool if the punch list item has an assignee. Additionally, the Send Mine button will only appear if there are punch list items that you created that are ready to be sent.
  3. Once you click Send, the 'Date Notified' column on the list page will update to reflect the current date (i.e. the day you sent the email). This allows you to record and track the date of notification.

Email individual Punch List Items

To forward punch list items to people in your directory who were not included in the item's original distribution, follow the steps below. 

  1. Navigate to your project's Punch List tool.
  2. Click View next to the item you want to email.
  3. Click the Email tab under the punch list item's title.
  4. Click New Email.
  5. Enter the relevant information into the email template. 
  6. Click Send.
    ​​​​​​Note: The individual included in the 'To' field will receive an email alerting them of the item and its details.


If you would like to learn more about Procore's punch list software and how it can help your business, please visit our construction punch list software product page icon-external-link.png.