Skip to main content

Respond to an RFQ on Behalf of an RFQ Recipient


To respond to an RFQ on behalf of an RFQ recipient.


If you have had correspondence with an RFQ recipient outside of Procore and have received their schedule or cost impact for the change event, you can respond to the RFQ from the Change Events tool on their behalf.

Things to Consider

  • Required User Permissions:
    • 'Standard' or above on the project's Change Events tool.
    • 'Standard' or above on the Commitments tool. 
    • Added as a member of the Privacy list on the commitment.
    • Designated as an Assignee on the RFQ. 
  • Additional Information:
    • There are two roles that might respond to an RFQ:
      • A subcontractor can respond to the RFQ, see "Respond to an RFQ as a Recipient" in the See Also section below.
      • A general contractor can respond to an RFQ on behalf of a subcontractor as described below.
    • You can only respond to an RFQ when its status is Out for Pricing or Revise & Resubmit.


Respond to an RFQ on Behalf of a Recipient

  1. Navigate to the Change Events tool.
  2. Locate the desired change event line item and click the link in the RFQ column to navigate to the RFQ. If the RFQ has not been responded to, the link will say "RFQ Sent." If the RFQ has been responded to but needs to be updated, the link will show the amount of the latest response. 
    Optional: Use the RFQ Status filter to filter by Out For Pricing or Revise & Resubmit. The Ball in Court will move to the RFQ Recipient/Assignee. 
    Click the RFQs tab in the Change Events tool. Locate the desired change event and click the RFQ number link and navigate to the RFQ.
    Optional: Use the RFQ Status filter to filter by Out for Pricing or Revise & Resubmit. The Ball in Court will move to the RFQ Recipient/Assignee.
    Optional: If an RFQ has been created for a change event but not yet sent to the commitment, a banner will appear at the top of the RFQ screen with a link that will let you respond to the RFQ on behalf of the other party. 
  3. When you are done, click Post Response
    Note: Once the response is posted, the status will automatically update to "Under Review." The response will show up in the following paces: within the RFQ in the Response section, within the RFQ column of the Change Event tool, and within the RFQ subtab of the Change Event. 

See Also 

If you would like to learn more about Procore’s change events management software and how it can help your business, please visit our construction change order product page here.


  • Was this article helpful?