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What Are the Different RFQ Statuses and How Do They Affect Latest Cost and Change Order Amounts?

Background

Below is a list of the different RFQ statuses. Some are changed to this status automatically, and some are done manually by the user. Certain statuses will change the "Ball in Court" for that RFQ. Certain statuses will also affect the Latest Cost for that change event line item and be pulled into corresponding change orders.

Automatic Status Changes

All automatic status changes can also be manually selected by the admin.

  • Out for Pricing: This status occurs when the RFQ is issued. The Ball in Court is the RFQ recipient/assignee. RFQs in this status will not affect the Latest Cost.
  • Under Review: This status occurs when the RFQ response is submitted with a cost and/or schedule impact and has not yet been reviewed. The Ball in Court is the RFQ creator. RFQs in this status will not affect the Latest Cost and the value will not be pulled into a corresponding change order. 
  • Closed: This status occurs when the RFQ is submitted as "No Impact." There is no Ball in Court for this status. RFQs in this status will affect the Latest Cost and the value will be pulled into a corresponding change order.
Manual Status Changes
  • Pending Final Approval: Select this status if you have reviewed the RFQ response. There is no Ball in Court for this status. RFQs in this status will affect the Latest Cost and the value will be pulled into a corresponding change order. 
  • Revise & Resubmit: Select this status if you need the subcontractor to revise the cost/schedule impact. The Ball in Court is the RFQ recipient/assignee. RFQs in this status will not affect the Latest Cost and the value will not be pulled into a corresponding change order. 
  • Withdrawn: Select this status if you no longer need pricing from the subcontractor. There is no Ball in Court for this status. RFQs in this status will not affect the Latest Cost and the value will not be pulled into a corresponding change order.
 
Out for Pricing

Automatically Updated

Under Review

Automatically Updated

Closed

Automatically Updated

Pending Final Approval

Manually Updated

Revise and Resubmit

Manually Updated

Withdrawn

Manually Updated

Ball in Court Assignee Creator None None Assignee None
Intent This status occurs when the RFQ is issued. The RFQ response is submitted with a cost and/or schedule impact and has not yet been reviewed. The RFQ is submitted as "No Impact". You have reviewed the RFQ response. Need the subcontractor to revise the cost/schedule impact. No longer need pricing from the subcontractor.
Affects Latest Cost     icon-mindtouch-table-check.png icon-mindtouch-table-check.png    
Value to Populate Commitment Cost/CO Cost ROM Cost ROM RFQ Value RFQ Value Cost ROM Cost ROM
Value to Populate Prime CO Revenue ROM Revenue ROM Revenue ROM Revenue ROM Revenue ROM Revenue ROM

Note: If a change event line item Revenue ROM is set to “Automatically Follow Latest Cost”, then the RFQ status will also affect the Latest Cost that pulls into the Revenue ROM.
If a Prime CO is created for a change event line item, that value will override the RFQ value on Commitment Cost/CO creation.
If Revenue ROM columns are hidden, Prime CO values continue to respect the change event scope and will default to $0 for in-scope or TBD change events.

If you would like to learn more about Procore’s change events management software and how it can help your business, please visit our construction change order product page here.