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Admin: Custom & Configurable Fieldsets for Subcontractor Invoicing

This announcement represents a single point in time. Future releases may impact the information below.
Feature Announced: June 2, 2022 | Feature Released: July 14, 2022

Create Custom Fields for Subcontractor Invoicing

Procore has added the ability to create custom fields in the Company level Admin tool for the Project level Invoicing tool. The new custom fields function like other custom fields in Procore. They can also be included in reports created with the Company and Project level Reports tools. See Create New Custom Fields.

Custom fields can be created by user with 'Admin' level permissions on the Company level Admin tool using the controls in the Custom Fields tab or using the Fieldsets tab on the 'Invoicing' under Tool Settings. To use a custom field on one or more projects, custom fields must added to a configurable fieldset. See Create New Configurable Fieldsets and Edit Configurable Fieldsets.

  • The Invoicing tool can have a maximum of 30 custom fields and the 'Status' and 'Billing Period' fields cannot be hidden. 
  • Custom fields must have unique names.
  • After they are created, custom fields can be added to any new or existing fieldset for supported tools.
  • Only one (1) Invoicing fieldset can be added to each project. 
  • Custom fields can be removed from configurable fieldsets, but this does not remove the data associated with that field. 
  • Custom fields are available via Procore's API (Read/Write) and will soon be available in Enhanced Reporting at the Company and Project level..
  • Custom fields for the Invoicing fieldset are reportable in Procore Analytics.

Configure Fieldsets for Subcontractor Invoicing 

Users with 'Admin' level permissions on the Company level Admin tool can create configurable fieldsets for the project's Invoicing tool to designate which fields are required, optional, or hidden within projects. See Create New Configurable Fieldsets.

For lists of fields that are configurable on these tools, see Which fields in the Invoicing or Progress Billings tools can be configured as required, optional, or hidden?

Create Custom Sections for Subcontractor Invoicing 

In addition to custom fields, Procore has added the ability to create custom sections for the project's Invoicing tool. Custom sections allow you to group custom fields together in one or more separate, user-defined sections. Custom sections will be displayed below the Additional Information sections on subcontractor invoices. See Create Custom Sections.