Skip to main content

Accept or Reject a Commitment for Export to Yardi Voyager®


To accept or reject a commitment that has been sent to the ERP Integrations tool for review by an accounting approver


After sending a commitment to your company's ERP Integrations tool, a designated accounting approver has the option to 'Accept' or 'Reject' it as follows:

  • An 'Accept' response exports the item to the integrated ERP system.
  • A 'Reject' response does NOT export the item to integrated ERP system. Instead, the item is returned to an editable state in the project's Commitments tool for correction. See Edit a Commitment.

Note: When at least one (1) commitment is awaiting acceptance in the ERP Integrations tool, Procore sends an automated email notification to the accounting approver once per day. The email's subject line is 'ERP Integrations Daily Summary' and lists all commitments awaiting the approver's response.

Things to Consider

  • Required User Permissions:
    • 'Standard' or 'Admin' on the company's ERP Integrations tool.
    • The person's account must be granted the 'Can Push to Accounting' privilege in the Company Directory. See Grant Accounting Approver Privileges.

Important! If you are granted only 'Standard' level permission, you can only view data. You do not have sufficient access permission to accept or reject items for export.


Review a Commitment

  1. Navigate to the company's ERP Integrations tool.
  2. In the Yardi Voyager® Integration page, click the Commitments subtab. 
  3. In the 'Views' menu, click the Ready to Export link. 
    This page that appears lists only the commitments that have been sent to the ERP Integrations tool for accounting approval. See Send a Commitment to ERP Integrations for Accounting Acceptance
  4. Continue with one of the following:

Accept a Commitment​

  1. Locate the commitment in the Commitments - Ready to be Exported to Yardi Voyager® list.
  2. Choose Accept
  3. (Optional) Update the Yardi Voyager® Contract ID in the box.
    This will be the unique ID given to the contract in Yardi Voyager®, and thus must be unique and under the character limit.
    (Note: Procore can configure the maximum character length allowed for the Contract Code field, to ensure that your team does not accidentally send contract codes that are too long. Reach out to your Procore contact for more information.) 
  4. Click Export
    This exports the commitment to your Yardi Voyager® database. The process typically takes a few minutes. 
    (Note: If for any reason a commitment (or another item) fails to export to Yardi Voyager®, you can view the failed item(s) by clicking the Failed to Export link in the Views menu in the right pane. When an commitment fails to sync, follow the steps in Reject a Commitment and then Re-send a Rejected Commitment to ERP for Yardi Voyager®). 
  5. (Optional) To verify that the sync was successful, log into Yardi Voyager® and verify that your data appears as expected.

Reject a Commitment 

  1. Locate the commitment in the Commitments - Ready to be Exported to Yardi Voyager® list.
  2. Choose Reject.
  3. Enter a short explanation about the reason(s) for the rejection.
  4. Click Reject.
    The following events occur:
    • The system removes the commitment from the ERP Integration tool and returns it to an editable state in the project's Commitments tool. See Edit a Commitment.
    • The system sends an automated email notification to the creator of the commitment. This alerts that person of the 'Reject' response.

See Also