Folder Structure
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| OKLAND SUPPORT CENTER |
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FOLDER STRUCTURE
Okland uses a custom configured, self-contained network to house and store all project files and folders. Our network is synced through a Jserver to your local jobsite in order to increase file access speed. Every new job is outlined using the same template and default folders.
KEY FEATURES:
►Learn default folder structure.
►Review purpose of job folders.
►Internal folders vs. public folders.
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FOLDER STRUCTURE
Below is a simplified outline of the new project Folder Structure and a brief explanation of each folder location.
FOLDER STRUCTURE OUTLINE
*NOTE 00-14 Internal facing folders, private to Okland | 51-60 are public facing to jobsite kiosk, visible to any user.
| 00PSR | Where monthly PSR forms are stored along with the PSR template. |
| 01Preconstruction | Where all of the files from estimating and pre-con are to be transferred prior to construction. Original drawings and specs are saved here prior to Procore upload. |
| 02BIM | Used and managed by the ICT coordinator. |
| 03Survey | Used by self-performed survey teams. |
| 04SelfPerformed | Where all concrete log templates are stored, along with all self-performed concrete information. |
| 05ProjectTeam | Where unique folders for each team members are stored, mainly for large files. |
| 06WeeklyStatusReport | Where all weekly updated templates are stored. |
| 07OwnerPrimeAgreement | Where the original owner contract (with GC's) and additional exhibits are stored. |
| 08BondsBldrsRiskSubGaurd | Where all project-level insurance and bonding requirements are stored. |
| 09ApplicationForPayment | Where all draft/final pay applications are stored for each month. |
| 10Subcontracts | Where buyout listings, work orders, and subcontractor change orders are stored. |
| 11ChangeManagement | Where exposure logs and change order documentation are stored. |
| 12JobCostProjections | Where projects spreadsheets, job cost, and transactional details are stored. |
| 13CertifiedPayroll | Used for certified payroll jobs. |
| 14FinalCloseout | Where all closeout documents are stored prior to owner turnover and where warranty should be managed. |
| 51RFIs | Where RFI documentation is stored prior to submitting final RFI in Procore |
| 52Submittals | Where submittal documentation is stored prior to submitting official submittal in Procore. Where the procurement log is updated and stored. |
| 53Schedule | Where scheduled exports from P6 or Excel look-aheads are stored. |
| 54LEED | Where all LEED documentation is stored. |
| 55Quality | Where all third-party inspections and observation reports are stored outside of Procore. |
| 56Safety | Where all project-specific safety documentation is stored. |
| 57SWPPP | Where all SWPPP documentation/permits are stored. |
| 58DustControl | Where all dust control inspections/permits for AZ projects are stored. |
| 59Permits | Where all building permits and final permit drawing scans are stored. |
| 60Coordination | Where project teams can store any and all documents created through the course of construction that do not fit into the above folder designations. |
| 90BIM_SF | Serves as a shortcut to Sharefile and is used by your ICT representative to post and share model information with third-party collaborators. |
| 91Correspondence_SF | Serves as a shortcut to Sharefile and is used as a resource if large file sharing is necessary on your project. Each folder is subcontractor-specific and used by subcontractors to upload large files for submission. |
PROCESS MAP
Below is a simplified outline of the new project folder template and each child folder.
FOLDER STRUCTURE
TRAINING VIDEOS
The videos below provide more visual insight on how to navigate the Okland Network and Job Server. Please review: [Okland network title TBD] and [Job server title TBD].
OKLAND NETWORK
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JOB SERVER
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PERMISSION MATRIX
The matrix below illustrates which roles can and cannot perform specific tasks within the project folder structure. Please contact support@okland.com with any questions regarding your permission settings.
| FOLDER | Kiosk | Acct. | Est. | Sched. | PD/PM/APM | PE | ICT | Safety | Super |
| 00PSR | R | RW | RW | R | R | ||||
| 01Preconstruction | R | RW | RW | RW | R | R | R | ||
| 02BIM | RW | RW | RW | R | RW | R | |||
| 03Survey | RW | RW | RW | RW | RW | ||||
| 04SelfPerformed | RW | RW | RW | R | |||||
| 05ProjectTeam | RW | RW | RW | RW | RW | RW | |||
| 06WeeklyStatusReport | RW | R | R | RW | |||||
| 07OwnerPrimeAgreement | RW | RW | R | RW | R | R | R | ||
| 08BondsBldrsRiskSubGaurd | RW | RW | R | R | R | ||||
| 09ApplicationForPayment | RW | RW | R | R | R | ||||
| 10Subcontracts | RW | RW | R | R | R | ||||
| 11ChangeManagement | RW | RW | R | R | R | ||||
| 12JobCostProjections | RW | RW | RW | ||||||
| 13CertifiedPayroll | RW | RW | RW | R | |||||
| 14FinalCloseout | RW | RW | RW | RW | |||||
| 51RFIs | R | RW | RW | RW | RW | ||||
| 52Submittals | R | RW | RW | RW | RW | ||||
| 53Schedule | R | R | RW | RW | RW | RW | RW | RW | |
| 54LEED | R | RW | RW | R | RW | ||||
| 55Quality | R | R | RW | RW | RW | RW | RW | ||
| 56Safety | R | R | RW | RW | R | RW | RW | ||
| 57SWPPP | R | RW | RW | R | RW | RW | |||
| 58DustControl | R | RW | RW | R | RW | ||||
| 59Permits | R | RW | RW | R | RW | ||||
| 60Coordination | R | RW | RW | RW | RW |
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