Daily and Weekly Paperwork
Department: Field OPs
Topic: Daily and Weekly Paperwork
Objective
Clarify expectations and deadlines for the submission of daily and weekly paperwork documentation.
Background
Timely paperwork submission expedites the ability to pay employees and subcontractors as well as Koester receiving it’s payments. Additionally, having paperwork properly filled out on time leads to less confusion, mistakes and lends to a smoother running project.
Things to Consider
You will need to have knowledge in using Microsoft Office, HH2, ADP, Procore and other software to complete these tasks. Be sure trainings for these tools as well as the software itself are up to date.
Prerequisites
Field Ops- Koester Expectations – Daily Logs
Field Ops- Koester Expectations – 3-week Lookahead Schedule
Field Ops- Procore Daily Log Trainings
Field Ops- Procore Observations Trainings
Field Ops- Procore Inspections Trainings
Field Ops- Koester Expectations – As-Builts
Safety Resources- (JSSIR) Jobsite Safety Inspection Report Process
Coding Receipts in HH2
Steps
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Items to be completed daily as applicable. Daily items should be completed prior to the end of the day.
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Procore Daily Log- every day
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Coding of receipts for that day- as applicable
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Observations in Procore- as applicable
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Inspections in Procore- as applicable
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Incident reporting in Procore- as applicable
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As-builts- as applicable
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JHA’s- per Safety Department SOPs
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Items to be completed weekly and due date/time.
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Timecard for the previous week- due on Mondy by noon. Traveling personnel should include supplemental codes.
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3-week lookahead schedule- due by Tuesday at noon or sooner pending team or OAC meeting schedule.
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Job Site Safety Inspection Report (JSSIR)- due Tuesday at noon.
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Toolbox Talks- due Tuesday at noon.
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Weekly Sub-Contractor Meeting Agenda- due Tuesday at noon or prior to weekly meeting.