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Procore

Subcontractor Communications

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  1. Feedback
    1. If a subcontractor requests feedback:
      1. If the project is still being negotiated, the subcontractor should be informed.
      2. If the project has been awarded to KAST, please inform the subcontractor who the PM is.
      3. If the project is awarded to KAST and is still being estimated, you may be allowed to tell the subcontractor if the number is competitive or not or if he is between the top three best numbers. You should not inform the subcontractor of the exact cost or percentage difference between them and the best proposal. If you do, you may be affecting the buying-out process.
      4. If the subcontractor is trying to find out why they are not receiving work from KAST, please request the last five projects for which they have submitted a number and provide feedback.
    2. Let leads know if subs are going above and beyond so we can try to help them get work.
    3. When a subcontractor requests a meeting, do the following:
      1. Find out if they have been providing bids.
      2. Request the few projects they have bid on so we can analyze the meeting.
      3. Then, set up a meeting with the subcontractor. Request the Chief Estimator and/or a seasoned lead estimator to attend the meeting so they can guide them on how to interact with the subcontractor.
  2. Prequalification
    1. Check first for prequalification through Compass.
    2. Important questions when considering carrying a subcontractor
    3. What is your bonding capacity, and how much is available
    4. Who is your bonding surety (not agent)
    5. How many projects are under construction, and what values
    6. Project History
    7. References
  3. Take-offs

    1. Get take-off from subs. Push if they say no. We are helping to make sure they are accurate; they may be high, but you can help them get the project.

    2. Ask subcontractors how they take their jobs off.
  4. Subcontractor Default Insurance vs. Subcontractor Payment & Performance Bond