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Procore

Import Procore Time Entries into QuickBooks® Desktop

Objective

To import your Procore time entries into QuickBooks® Desktop. 

Background

If your company processes its payroll using QuickBooks® Desktop, you can transfer the time entries from Procore's Company level Timesheets tool using a simple file export process. However, before you can start that data transfer, you must complete some set up steps:

  • Export a preformatted Intuit Interchange Format (IIF) file from the QuickBooks® system where you intend to transfer your Procore data.
  • Configure the Timesheets tool's payroll settings for QuickBooks®. 
  • Import the IIF file from QuickBooks® into Procore's Company level Timesheets tool. 

Things to Consider

  • Required User Permissions:
    • Administrator permissions to QuickBooks® Desktop
  • Supported Versions:
    • QuickBooks® Desktop (2021 or earlier)
    • QuickBooks® Desktop (2022) with QuickBooks® Time 
    • QuickBooks® Desktop (2022)
  • Additional Information:
    • The same steps are used if you are using QuickBooks® Desktop (2021 or earlier) or QuickBooks® Desktop (2022) with QuickBooks® Time. However, if you are using QuickBooks® Desktop (2022) without QuickBooks® Time, you will follow different steps.

Steps

QuickBooks® Desktop (2021 or earlier) or QuickBooks® Desktop (2022) with QuickBooks® Time 

  1. Log in to QuickBooks® Desktop as the Admin in Single User mode.
  2. Click File.
  3. Click Utilities.
  4. Click Import.
  5. Click Timer Activities.
  6. In the 'Import Activities from Timer' window, click OK.
  7. Select your IIF file.
    Note: If you get the ‘Warning’ message “This import file was created by an old version of the QuickBooks Pro Timer”, click OK to continue with the import process.
  8. Click Open.
  9. Verify the data is correct in QuickBooks© Desktop.
    Note: To see more information on an item, select an item and click View Report.

QuickBooks® Desktop (2022)

  1. Log in to QuickBooks® Desktop as the Admin in Single User mode.
  2. Click File.
  3. Click Utilities.
  4. Click Import.
  5. Click IIF Files.
  6. When the error appears, click Import it for me. I'll fix it later.
    clipboard_e50052a9ea0c9c7e922e744735d9a2444.png
  7. Click Import IFF.
    clipboard_e3b939d78669cf73f422bc234d8c00b9c.png
  8. Select your updated IIF file.
  9. Click Open.
  10. Verify the data is correct in QuickBooks© Desktop.
    Note: The report will not automatically appear as it does in QuickBooks® Desktop (2022) with QuickBooks® Time.

 

If you would like to learn more about Procore's timesheet management software and how it can help your business, please visit our construction timesheet software product page icon-external-link.png.