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Procore

Resource Planning: Gantt User Guide

Overview

In the Resource Planning tool, you can view and manage your project's resource assignments and requests using a Gantt view. View details such as project names, categories, requests, assignments, resources, and job titles. Manage resources either from the list section or directly on the Gantt chart's timeline. To make changes, simply drag and drop items or click into detail pages.

clipboard_ecb49fa8c515ecf7050d13a548af31176.png

Adjust List and Timeline Ratio

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Hover over the divider that separates the grid and the graph.
  4. Click the divider and move it to the desired location using a drag-and-drop operation.
    adjust-width.png

Group by Project or Resource

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Select to see information grouped by Resource or Project.
    new-gantt-resource-project-picker.png

Configure Displayed Information

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Click the table settings icon-ag-grid-table-filter-menu.png icon.
  4. Move the toggle to the ON icon-toggle-on.png position or OFF icon-toggle-on.png position to show or hide details in the Gantt bars for the following:
    • Project Information
    • Allocation Information 
    • Time Off Information
    • Hide Weekends
  5. Click and move the slider using a drag-and-drop operation to adjust the size for the following settings:
    • Row height in the Gantt 
    • Task Border Radius

Expand and Collapse Projects, Categories, and Subcategories

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Next to the project, category, or subcategory, take one of the following actions:
    • Click the expand collapse-caret.png icon to expand the information
    • Click the collapse  expand-caret.png icon to collapse the information
 Tip
To expand and collapse all projects, click the expand icon-vertical-carets-expand.png or collapse icon-vertical-carets-collapse.png icon next to 'Project Name'.

Zoom In and Out

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Click the zoom in icon-zoom-in-magnifying-glass.png icon or zoom out icon-zoom-out-magnifying-glass.png icon to view the Gantt from a single day, up to many years.

Search the New Gantt

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select New Gantt.
  3. Enter a project name or project number into the search bar. Then press ENTER on your keyboard.

Sort the New Gantt

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select New Gantt.
  3. Next to the column name, click the sort order icon.
     sort-order.png
  4. Click again to switch between ascending or descending order:
    • icon-ag-grid-sort-ascending.png Ascending
    • icon-ag-grid-sort-descending.png Descending

Filter the New Gantt

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select New Gantt.
  3. Select to see information grouped by Resource or Project.
    new-gantt-resource-project-picker.png
  4. Click the filter icon-filter2.png icon.
  5. Select from the available filters:
    • Job Title
    • Status
    • Only Show
      • Assignments
      • Requests
    • Hide Empty Projects
    • Hide Empty Categories
    • [Custom Fields]
    • [Tags]
      Note: When filtering by tags, the project must have the tag in order to also show people with the same tag.
  6. To clear filters, click the X in the filter, or click Clear All Filters.

Add

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Next to the project name, click the vertical ellipsis icon-ellipsis-vertical.png and select Add Category.
  4. To add a subcategory, click the vertical ellipsis icon-ellipsis-vertical.png next to the category, and select Add Subcategory.
    OR
    Right click the category bar and select New Subcategory.
  5. Enter the name of the subcategory.
  6. Click out of the text box to save.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Copy

Copy a Single Item

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list or Gantt chart, press CTRL/CMD + c on your keyboard to copy.
    OR
    Right click the item or item bar and select Copy.
  4. Next to the item that was copied, press CTRL/CMD + v on your keyboard to paste.
    OR
    Right click and select Paste.
  5. Move or edit the item in the following ways:
    • Edit from Details
      1. On the list or Gantt chart, right click the item or item bar and select the Edit option.
      2. Edit the information.
      3. Click Update.
    • Move to a new category or project using drag and drop.
      1. On the list, click and hold the item. Move it to the desired location using a drag-and-drop operation.
    • Move the date on the Gantt chart
      1. On the Gantt chart, click and hold the item.
      2. Move the item to a new date using a drag-and-drop operation.

Copy Multiple Items

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list or Gantt chart, press and hold the CTRL/CMD key on your keyboard and click each item.
  4. Press CTRL/CMD + c on your keyboard to copy.
    OR
    Move your cursor off of the item and right click, then select Copy.
  5. Press CTRL/CMD + v on your keyboard to paste.
    OR
    In the same section, right click and select Paste.
  6. Move or edit the item in the following ways:
    • Move to a new category or project
      1. On the list, press and hold CTRL/CMD on your keyboard and select each item.
      2. Move the items to the desired location using a drag-and-drop operation.
    • Move the date
      1. On the Gantt chart, press and hold CTRL/CMD on your keyboard and select each item.
      2. Move the items to a new date using a drag-and-drop operation.

Rename

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Double click the category or subcategory name.
  4. Enter the new name. Then click anywhere on the screen to save.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Move

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Click the category or subcategory. To move the assignments and requests within the category and maintain their spacing, press and hold the SHIFT key and select the assignments and requests. Click and hold the last selection, then move the group of tasks to the desired location using a drag and drop operation.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Delete

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Next to the category or subcategory, click the vertical ellipsis icon-ellipsis-vertical.png and select Delete this Category or Delete this Subcategory.
  4. Click Delete to confirm.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Create

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
 Tip
You can also create this by creating a copy of an existing item on the Assignments Gantt.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list, right click the project, category or subcategory for the assignment and select New Request.
    Note: You can also hover over the project, category, or subcategory and click the vertical ellipsis icon-ellipsis-vertical.png and select New Request.
  4. Fill out the 'Details' request information.
    • Job Title Needed. Select a Job Title from the drop-down menu.
    • Quantity. Select how many of these requests should be created.
    • Project. Select the project from the drop-down menu.
    • Category. Select the category.
    • Subcategory. Select the subcategory.
  5. Fill out the 'Schedule' information.
    • Start Date. Enter the date the work assignment starts.
    • End Date. Enter the date the work assignment ends.
    • Move the 'Set Assignment by Start Week and Duration' toggle ON icon-toggle-on.png. Then enter the Start Time and End Time.
      OR
      Move the 'Set Assignment by Allocation' toggle ON icon-toggle-on.png. Then enter the Percent Allocated for the request.
    • Work Days. Mark the checkbox for each work day for the request.
    • Tags. Select tags from the drop-down menu.
  6. Fill out the Additional Information. See Configure Custom Fields for Resource Planning.
  7. Optional: Enter Scope of Work to describe the scope of work.
  8. Optional: Enter Assignment Instructions to provide additional instructions.
  9. Optional: Enter Comments.
  10. Click Create.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Copy

Copy a Single Item

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list or Gantt chart, press CTRL/CMD + c on your keyboard to copy.
    OR
    Right click the item or item bar and select Copy.
  4. Next to the item that was copied, press CTRL/CMD + v on your keyboard to paste.
    OR
    Right click and select Paste.
  5. Move or edit the item in the following ways:
    • Edit from Details
      1. On the list or Gantt chart, right click the item or item bar and select the Edit option.
      2. Edit the information.
      3. Click Update.
    • Move to a new category or project using drag and drop.
      1. On the list, click and hold the item. Move it to the desired location using a drag-and-drop operation.
    • Move the date on the Gantt chart
      1. On the Gantt chart, click and hold the item.
      2. Move the item to a new date using a drag-and-drop operation.

Copy Multiple Items

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list or Gantt chart, press and hold the CTRL/CMD key on your keyboard and click each item.
  4. Press CTRL/CMD + c on your keyboard to copy.
    OR
    Move your cursor off of the item and right click, then select Copy.
  5. Press CTRL/CMD + v on your keyboard to paste.
    OR
    In the same section, right click and select Paste.
  6. Move or edit the item in the following ways:
    • Move to a new category or project
      1. On the list, press and hold CTRL/CMD on your keyboard and select each item.
      2. Move the items to the desired location using a drag-and-drop operation.
    • Move the date
      1. On the Gantt chart, press and hold CTRL/CMD on your keyboard and select each item.
      2. Move the items to a new date using a drag-and-drop operation.

Edit

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Follow steps to edit a request:
    • Request Details
      1. On the list, right click the request or the request bar and click Edit Request.
        Note: You can also hover over the request in the list and click the vertical ellipsis icon-ellipsis-vertical.png, then select Edit Request.
        OR
      2. Right click the request or the request bar and click Edit Request.
      3. Edit the request details.
      4. Click Update to save.
    • Shorten or extend a request on the Gantt chart
      1. Hover over the last day of the request bar on the Gantt chart until you see the arrows.
      2. Click the arrows and move the end date using a drag-and-drop operation.
    • Move a request on the Gantt chart
      1. Click and hold the request bar. Move the request to the new date using a drag-and-drop operation.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Bulk Edit

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On your keyboard, press and hold CTRL. Click the request bars you want to edit.
    Note: Requests will move in the same direction by the same duration.
  4. Follow steps to edit the request dates in one of the following ways:
    • Shorten or extend Requests
      1. Hover over the last day of the request bar on the Gantt chart until you see the arrows.
      2. Click the arrows and move the request end date using a drag-and-drop operation.
    • Move Requests
      1. Click and hold the request bar for one of the requests. Move the requests to the new date using a drag-and-drop operation.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Delete

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Right click on the request or the request bar and select Delete Request.
    Note: You can also hover over the request in the list and click the vertical ellipsis icon-ellipsis-vertical.png, then select Delete Request.
  4. Click Delete to confirm.
 Important

Deleting a task on the Gantt can be undone by clicking the undo icon-gantt-undo.png icon, so long as you remain on the Gantt and stay within the same session. However, if you navigate away from the Gantt or your session expires, the task is permanently deleted.

Bulk Delete

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.

You can bulk delete requests by creating a category (or subcategory), moving the requests into the category, and then deleting the category:

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Click the vertical ellipsis icon-ellipsis-vertical.png next to the project and click Add Category.
    OR
    Click the vertical ellipsis icon-ellipsis-vertical.png next to the category and click Add Subcategory.
  4. Click and hold the request. Move the request to hover over the category using a drag-and-drop operation. Release to add it to the category.
  5. Click the vertical ellipsis icon-ellipsis-vertical.png next to the category or subcategory and click Delete Category or Delete Subcategory.
  6. Click Delete to delete the category or subcategory and the associated requests.
 Important

Deleting a task on the Gantt can be undone by clicking the undo icon-gantt-undo.png icon, so long as you remain on the Gantt and stay within the same session. However, if you navigate away from the Gantt or your session expires, the task is permanently deleted.

Create

Note: Users given assignments in the new modal are also added to the project in the company's Directory.

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
 Tip
You can also create this by creating a copy of an existing item on the Assignments Gantt.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list, right click the projectcategory or subcategory for the assignment and select New Assignment.
    Note: You can also hover over the project, category, or subcategory and click the vertical ellipsis icon-ellipsis-vertical.png and select New Request.
  4. Fill out the 'Details' request information.
    • Project. Select the project from the drop-down menu.
    • Category. Select the category.
    • Subcategory. Select the subcategory.
    • Labor. Select the assignee from the drop-down menu.
    •  In Beta

      Equipment. Select equipment from the drop-down menu.

      To add equipment to assignments, your project must have the following configurations:

  5. Fill out the 'Schedule' information.
    • Start Date. Enter the date the work assignment starts.
    • End Date. Enter the date the work assignment ends.
    • Move the 'Set Assignment by Start Week and Duration' toggle to the ON icon-toggle-on.png position. Then enter the Start Time and End Time.
      OR
      Move the 'Set Assignment by Allocation' toggle to the ON icon-toggle-on.png position. Then enter the Percent Allocated for the request.
    • Work Days. Mark the checkbox for each work day for the request.
    • Overtime. If an assignment allows for overtime, move the 'Overtime' toggle to the ON icon-toggle-on.png position. 
      1. Enter the 'Overtime Rates' per day of the week. 
        For example, overtime on a weekday may be 1.5 for time and a half, and 2 for double time on the weekend.
      2. Enter the Pay Split.
  6. Fill out the Additional Information. See Configure Custom Fields for Resource Planning.
  7. Optional: Enter Scope of Work to describe the scope of work.
  8. Optional: Enter Assignment Instructions to provide additional instructions.
  9. Optional: Enter Comments.
  10. Click Create.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Copy

Copy a Single Item

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list or Gantt chart, press CTRL/CMD + c on your keyboard to copy.
    OR
    Right click the item or item bar and select Copy.
  4. Next to the item that was copied, press CTRL/CMD + v on your keyboard to paste.
    OR
    Right click and select Paste.
  5. Move or edit the item in the following ways:
    • Edit from Details
      1. On the list or Gantt chart, right click the item or item bar and select the Edit option.
      2. Edit the information.
      3. Click Update.
    • Move to a new category or project using drag and drop.
      1. On the list, click and hold the item. Move it to the desired location using a drag-and-drop operation.
    • Move the date on the Gantt chart
      1. On the Gantt chart, click and hold the item.
      2. Move the item to a new date using a drag-and-drop operation.

Copy Multiple Items

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list or Gantt chart, press and hold the CTRL/CMD key on your keyboard and click each item.
  4. Press CTRL/CMD + c on your keyboard to copy.
    OR
    Move your cursor off of the item and right click, then select Copy.
  5. Press CTRL/CMD + v on your keyboard to paste.
    OR
    In the same section, right click and select Paste.
  6. Move or edit the item in the following ways:
    • Move to a new category or project
      1. On the list, press and hold CTRL/CMD on your keyboard and select each item.
      2. Move the items to the desired location using a drag-and-drop operation.
    • Move the date
      1. On the Gantt chart, press and hold CTRL/CMD on your keyboard and select each item.
      2. Move the items to a new date using a drag-and-drop operation.

Edit

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
 Important
Assignment alerts are not currently sent when changing assignments this way.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Follow steps to edit the assignment dates in one of the following ways:
    • Assignment details
      1. On the list, hover over the assignment. Click the vertical ellipsis and click Edit Assignment.
        OR
      2. Right click the assignment or the assignment bar and click Edit Assignment.
      3. Edit the assignment details.
        Note: If you have questions about adding Equipment, see the 'New Assignment Gantt' section of Create a Resource Assignment.
      4. Click Publish to save.
    • Shorten or extend an assignment
      1. Hover over the last day of the assignment bar on the Gantt chart until you see the arrows.
      2. Click the arrows and move the assignment end date using a drag-and-drop operation.
    • Move an assignment
      1. Click and hold the assignment bar. Move the assignment to the new date using a drag-and-drop operation.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Bulk Edit

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
 Important
Assignment alerts are not currently sent when changing assignments this way.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On your keyboard, press and hold CTRL. Click the assignment bars you want to edit.
    Note: Assignments will move in the same direction by the same duration.
  4. Follow steps to edit the assignment dates in one of the following ways:
    • Shorten or extend Assignments
      1. Hover over the last day of the assignment bar on the Gantt chart until you see the arrows.
      2. Click the arrows and move the assignment end date using a drag-and-drop operation.
    • Move Assignments
      1. Click and hold the assignment bar for one of the assignments. Move the assignments to the new date using a drag-and-drop operation.
 Tip
Click the undo icon-gantt-undo.png icon to undo an action. Click the redo icon-gantt-redo.png icon redo a previously undone action.

Delete

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list, right click the assignment or the assignment bar and click Delete Assignment.
    Note: You can also hover over the request in the list and click the vertical ellipsis icon-ellipsis-vertical.png, then select Delete Assignment.
  4. Click Delete to confirm.
 Important

Deleting a task on the Gantt can be undone by clicking the undo icon-gantt-undo.png icon, so long as you remain on the Gantt and stay within the same session. However, if you navigate away from the Gantt or your session expires, the task is permanently deleted.

Bulk Delete

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.

You can bulk delete assignments by creating a category (or subcategory), moving the assignments into the category, and then deleting the category:

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Click the vertical ellipsis icon-ellipsis-vertical.png next to the project and click Add Category.
    OR
    Click the vertical ellipsis icon-ellipsis-vertical.png next to the category and click Add Subcategory.
  4. Click and hold the assignment. Move the assignment to hover over the category using a drag-and-drop operation, adding it to the category.
  5. Click the vertical ellipsis icon-ellipsis-vertical.png next to the category or subcategory and click Delete Category or Delete Subcategory.
  6. Click Delete to delete the category or subcategory and the associated requests.
 Important

Deleting a task on the Gantt can be undone by clicking the undo icon-gantt-undo.png icon, so long as you remain on the Gantt and stay within the same session. However, if you navigate away from the Gantt or your session expires, the task is permanently deleted.

Copy Project

Copy a Single Item

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list or Gantt chart, press CTRL/CMD + c on your keyboard to copy.
    OR
    Right click the item or item bar and select Copy.
  4. Next to the item that was copied, press CTRL/CMD + v on your keyboard to paste.
    OR
    Right click and select Paste.
  5. Move or edit the item in the following ways:
    • Edit from Details
      1. On the list or Gantt chart, right click the item or item bar and select the Edit option.
      2. Edit the information.
      3. Click Update.
    • Move to a new category or project using drag and drop.
      1. On the list, click and hold the item. Move it to the desired location using a drag-and-drop operation.
    • Move the date on the Gantt chart
      1. On the Gantt chart, click and hold the item.
      2. Move the item to a new date using a drag-and-drop operation.

Copy Multiple Items

  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. On the list or Gantt chart, press and hold the CTRL/CMD key on your keyboard and click each item.
  4. Press CTRL/CMD + c on your keyboard to copy.
    OR
    Move your cursor off of the item and right click, then select Copy.
  5. Press CTRL/CMD + v on your keyboard to paste.
    OR
    In the same section, right click and select Paste.
  6. Move or edit the item in the following ways:
    • Move to a new category or project
      1. On the list, press and hold CTRL/CMD on your keyboard and select each item.
      2. Move the items to the desired location using a drag-and-drop operation.
    • Move the date
      1. On the Gantt chart, press and hold CTRL/CMD on your keyboard and select each item.
      2. Move the items to a new date using a drag-and-drop operation.

Shift Project Dates

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the Company level Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3. Expand the project.
  4. Press and hold the SHIFT key and select the project, categories, assignments, and requests to shift the project and maintain the tasks timing and spacing.
    Note: If you only select the project, the project's start and end dates will move but the project's categories, assignments, and requests will retain their original dates.
  5. Click and hold the last selection, then move the grouping to the desired dates using a drag and drop operation.

Export to CSV

 In Beta
This feature is in beta and available for customers using the Resource Planning tool.
  1. Navigate to the company's Resource Planning tool.
  2. Click Assignments and select Gantt (Beta).
  3.  The export will reflect the Gantt as its configured on your screen. Follow steps to configure your Gantt view:
  4. Click Export.
  5. Select PDF or CSV.
    • If exporting a PDF, select the page size.
  6. Click Export to download PDF or CSV.