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Action Plans: (Coming Soon!) New Project Level Action Plans Tool

This announcement represents a single point in time. Future releases may impact the information below.
Feature Released: Coming Soon!


New Action Plans Tool (Beta)

Procore will soon be releasing a new Quality & Safety tool at the Project level called Action Plans. This tool is now in an open beta phase of its release.*

Would managing all project milestones in one centralized location improve the business outcomes of your process? Is there a risk for potential monetary costs, injuries, or schedule delays if key items go untracked or unrecorded? Are you using other solutions outside of Procore to track sequential work to be performed or prerequisite meetings to be held before moving forward? If you answered yes to any of these questions, the Action Plans tool can help you and your team streamline processes such as Inspections & Test Plans (ITPs), quality assurance plans, concrete pour plans, project startup plans, safety plans, and more.

The Action Plans tool helps ensure that your unique company and project-specific requirements are clearly defined, centralized, and organized. Action plans allow users to create plans outlining critical milestones that represent the standards of quality for their defined scopes of work. Action plans can also help users maintain a high degree of accountability by preserving records of work completed and documenting the approval from responsible parties for that completed work.

By releasing the Action Plans tool in an open beta, the Procore team seeks to get feedback and gain insight on how we can make the tool the best it can be and bring more value to users like you.

Get Started with Action Plans

Identify your process

Identify processes you would like to use Action Plans for or opportunities your team has to leverage Actions Plans. Processes like Inspection & Test Plans, Quality Assurance Programs, and Pressure Tests can all run smoothly and efficiently through the Action Plans tool. Whether the process is internal to your team or requires collaborator influence, Action Plans will beneficial to both. 

Create a Template

It’s important to have a comprehensive plan upfront so you can make sure you are using Action Plans efficiently and in a way that best suits your teams’ needs. Once you have identified processes that Action Plans can be leveraged for, we recommend that you create Company templates based on your company standards that can be adjusted to meet project needs. To assist you with this process, we have compiled Action Plan template examples, click here to download the zipped file. We recommend you set up a meeting within your organization and external collaborators to discuss the identified processes using the templates to guide the conversation. To learn more about creating Action Plan Templates, see Create an Action Plan Template.

Note: Procore will soon be adding more Action Plan Template examples to help users leverage Action Plans and identify processes that work for their teams. 

 how to download action plan templates

STEP 1: DOWNLOAD THE action plan templates FILE 

Click here to download the Action Plan Templates zipped file.

STEP 2: EXTRACT THE FILES TO YOUR DESKTOP OR LOCAL DRIVE 

Note: Extraction steps vary by the type of device you are using i.e. Windows or Mac.

STEP 3: ADD TEMPLATES INTO APPLICABLE Action plans IN YOUR PROCORE ACCOUNT  

Required Permission Level: Admin to Company level Admin tool

Create a Plan

We recommend starting plans from templates to ensure company requirements and suggestions are considered. However, you can also create plans from scratch by following the next steps.

Steps

prewall-sheeting-action-plan.png

  1. Select a Plan Manager. A Plan Manager is the person who is responsible for making sure the action plan is up-to-date and on track throughout the lifecycle of the action plan, see Add General Information.
  2. Add Approvers. Approvers are typically the personnel who will sign off on the action plan before work begins. This could be contractors, specialty contractors, and other key stakeholders, see Approve an Action Plan to be Performed.
  3. Add Completed Action Plan Receivers. These are people who are responsible for signing off on the completed Action Plan after the work has been finalized per standards, see Add General Information.
    Note: This can be the same people as the Approvers. 
  4. List Acceptance Criteria. Acceptance criteria can be any relevant information that will contribute to successful completion of the task.
  5. Add References. References are methods of execution for a control activity that references documents throughout Procore such as,  specifications, drawings, submittals, and other relevant attachments, see Add Sections and Items.
  6. Identify Assignees. Assignees are the individuals responsible for the completion of work. You can make adding assignees a required step in your action plan. 
    Note: Assignees can be an entity such as a contractor or client OR an individual person such as a project manager or superintendent, see Add Sections and Items.
  7. Add Verification Methods. Verification Methods allow you to set expectations and add a level of control to sequential work. Verification methods can prevent the user from moving forward, or simply prompt them to ensure expectations have been met. To learn more about Verification Methods, see Create Action Plan Verification Methods.
  8. Add Records. Adding evidence of work completed demonstrates that the activity was performed successfully. Records can be proof of inspections, photos, and other relevant attachments, see Add Sections and Items.

How to Become a Participant in the Action Plans Beta

If you are interested in becoming a participant in the Action Plans beta, a user at your company with the appropriate authorization must sign the beta agreement. This agreement can be found by navigating to the Company level Admin tool and clicking on Action Plans under 'Tool Settings'.

action-plans-beta-admin-tool-settings.png
 

After the beta agreement is signed, a user with 'Admin' level permissions on the Project level Admin tool can enable the Action Plans tool on any project. See Enable the Action Plans Tool. Once the tool is enabled on at least one project, users with 'Admin' level permissions on the Permissions tool can update your company's project permissions templates as needed to grant users permissions to perform various tasks in the tool. See Edit a Project Permissions Template and Action Plans: Permissions

 Tip
Action plans can only be created in Procore's web application but they can be performed (once approved) using either the web application or Procore's iOS and Android mobile apps. See Create an Action Plan and Perform an Action Plan.

See Also

If you would like to ask questions or share any feedback, please contact actionplans-beta@procore.com.

*This tool is a 'Beta Service' pursuant to our Subscription Terms.