Export Subcontractor Invoices from Procore to MRI Platform X®
Objective
To export subcontractor invoice from a Procore project to MRI Platform X®.
Background
If you want to export your subcontractor invoices to MRI Platform X®, you first need to create them in your Procore project. As described in the Steps and Workflow below, your project team has two options when creating invoices: You can send an 'Invite to Bill' to one of your invoice contacts to allow them to submit their own invoice or you can create an invoice on behalf of an invoice contact.
After your subcontractor invoices are reviewed by a member of your project team and placed into the 'Approved' status, an accounting approver can export your subcontractor invoices as described below.
Things to Consider
- Required User Permissions:
- Limitations:
- Invoices whose total amount equals zero dollars cannot be sent to MRI Platform X®. These invoices will not be synced when exported.
- Retainage cannot be released automatically with the MRI Platform X® integration. Users must release retainage manually in MRI Platform X®. Invoices containing retainage release can still be synced, but the retainage will not be released. Invoices which only release retainage will not be sent at all.
- Materials Presently Stored and Materials Retainage are not supported with the MRI Platform X® integration. These values will be ignored when sending invoices to MRI Platform X®.
Prerequisites
- The ERP Integrations tool must be enabled on the company account. See Request to Enable ERP Integration for MRI Platform X®.
- The ERP Integrations tool must be configured to work with MRI Platform X®. See MRI Platform X®: Setup Guide
Workflow
To create and export invoices, there are two (2) workflows that must be completed in this order:
Steps
Create Your Subcontractor Invoices in Procore
Export Your Approved Subcontractor Invoices to ERP
- Send Subcontractor Invoices to ERP Integrations for Accounting Acceptance
Note: If you need to make changes to an invoice before the data has been accepted by an accounting approver for export to MRI Platform X®, see: - Accept or Reject Subcontractor Invoices for Export to MRI Platform X®