Superintendent - Project Startup-Closeout

Starting the project right could mean the difference between failure and success.

The superintendent is responsible for many of the items on the start-up checklist.  You should refer to the list, and ensure that every required item is correctly set up and completed for your site.  If you have questions regarding items listed, or there are items you are unsure of, contact your project manager.

Closeouts - The Last Thing The Owner Sees!

All are responsible for closing the project in a timely manner, items listed below are examples of items that may be required of each role.  However, the closeout process is ultimately done as a team, so be willing to lead and help as needed.

Start the Process Early! – Project Manager

• Get warranty letter, O&M manuals, closeout docs with submittals (while subs are still committed)
• Track closeout in the submittal log:
  • The PA to assisting with collecting warranty and organizing black closeout binders if you are not doing this process all digitally
  • Closeout information should be tracked with Status Report - signed contract, COI, etc...
  • Communicate with subcontractors. This will help getting retention released quicker.
  • Communicate early with the Owner on what they are going to want to see.
    • Hard copies vs. digital? If so, how many copies
    • Videos and training should be spelled out in the spec book. If not, as Owner what they would prefer.
    • Get all videos done during the testing/start up process.
    • Attic Stock

Financials - TIMELY! – Project Manager and Project Engineer

• Do not wait until the end of a job to clean up CCD's and Change Orders.
  • Do not give the Owner ammo for negotiations - review with Director
• Do not wait until the end of a job to clean up Change Orders with Subcontractors
  • Issue Change Orders and/or work out disagreements prior to completion. This only serves to hold up retention
• Job Cost - Zero Out
  • Discuss with Director any outstanding issues/potential callbacks.

Owner/Client Closure – Project Manager

• Last thing they will remember is the closeout process
• Manage expectations of client/tenant/operator/vendor
• Meet with each early in the process to understand their needs and expectations
• Owners/Vendors may have items that could hold up TCO or COO - we need to manage that process and hold them accountable for dates/installations.

Site/Field Close Out - Superintendent

• Push completion lists and punch lists for 100% completion
• Final testing/documentation is completed
• Trailer Removal
• Compile as-builts (MSD/Sewer)
• Occupancy meetings with AHJ's early
  • Meet with any/all entities (City, County, State, Life Safety, Health Officials, etc.)
• Transfer utilities to Owners name if they are in Brinkmann's name
  • Try to set up in Owner’s name to begin with