Update Schedule Tasks in your Project Level Schedule Tool (Procore Imports)

Objective

To update schedule tasks in your Project level Schedule tool with the Procore Imports application.

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the Project level Schedule tool.
    Note: Granular permissions are not supported in the Procore Imports application.
• Additional Information:
  • This import can only be used to add or update schedule tasks on your project. Your import cannot delete any existing schedule tasks in your project.
  • This import can only be used to:
    • Add or update schedule tasks to a project that a schedule file was not previously uploaded to. See Upload a Project Schedule File to Procore's Web Application.
      OR
    • Add or update schedule tasks to a project that has cleared a previously uploaded schedule. See Clear an Integrated Schedule.

Prerequisites

Prepare Schedule Tasks for Import to the Procore Imports App

Steps

1. Open the Procore Imports application on your computer.
2. Enter your Procore login credentials and click Log In.
3. In the Select Company drop-down menu, select the company with the project that you want to import a schedule into.
4. In the Select Project drop-down menu, select the project that you want to import a schedule into.
5. Click Continue.
6. Under Schedule, click Add or Update Existing Schedule.
7. On the Prepare your records page, click one of the following options:
   • Download for backup: Click this option to save a list of the project's existing schedule tasks to your computer.
   • Download for modification: Click this option to open a template with the project's existing schedule tasks that you can edit. You can also create additional schedule tasks. See Prepare Schedule Tasks for Import to the Procore Imports App.
   • I am ready to update my records: Click this option to import a completed import template.
8. On the Select your file to process page, complete the following:
   • Drag and drop the completed template file from its location on your computer.
     • Or: Click Select Template File and attach the completed template file from its location on your computer.
   • Click Process.
9. On the Review your records page, review any error messages about invalid schedule tasks on your completed template.
   Note: If all of the schedule tasks on your completed template are validated, this page is skipped automatically.
   • Click Save Errors to continue to save a file with a list of these error messages and to continue importing any validated schedule tasks from your completed template.
     OR
   • Click the  icon to return to the Select your file to process page and upload an updated version of your completed template.
10. On the Import your records to Procore page, review the validated data.
11. Click Save records to computer to download a validated copy of your completed template to your computer.
12. Click Import to Procore to import the schedule into the Project level Schedule tool in Procore.
    • In the Import Records window, click Proceed.
    • In the Confirm you want to import these records by entering: window, complete the following:
      • Enter the name of the project to confirm this is the project you want to import the schedule into.
      • Click Proceed.
13. Keep the Import your records to Procore page open until you see the [#] records were imported to Procore successfully message.
    The schedule has been imported to the Project level Schedule tool.
14. Click Finish to return to the Project level menu on the Procore Imports application.
15. Navigate to the Project level Schedule tool in the Procore web application.
16. Verify that you can see your project's schedule and all of its data.

     Note

    After you import the project's initial schedule, Procore saves each imported schedule file in the Documents tool in a locked folder called 'Schedules'. This folder is only accessible to Document tool Admins and serves the purpose of an audit record of all imported schedule files.