Create a Custom Project Report

Objective

To add a custom report using Procore's Reports tool.

Background

The Reports tool gives users the ability to create, generate, and export customized reports. When designing a report, its author can include data captured by specific Procore tools, specify the desired column layout, and also define how to group and filter report data. After generating a report, it can also be exported from Procore into Microsoft Excel.

Things to Consider

Required User Permission:
- 'Standard' level permissions on the Project level Reports tool.
  AND
- One of the following:
  - If your report data will be sourced from a tool in the Construction Financial product line, 'Standard' level permission or above on that tool.
  - If your report data will be sourced from the Company Directory, 'Admin' level permission on the Company Directory.
    Note: If you have 'Admin' level permission on one or more Project Directory tools, you will be able to create Company level Reports using data from all of the Project Directory tools to which you have been granted "Admin' level access permission.
  - If your report data will be sourced from a tool in another product line, 'Read-Only' level permission and above level permissions on the tool.

Additional Information:

Custom reports are only visible and available to the individual who created them.

Reports can include data from these Procore tools:

Bidding
Change Events
Change Orders
Commitments
Coordination Issues
Daily Log:
- Accidents
- Phone Calls
- Daily Construction Report
- Deliveries
- Dumpsters
- Equipment
- Inspections
- Manpower
- Notes
- Productivity
- Quantities
- Safety Violations
- Timecards

Daily Log (continued)
- Visitors
- Waste
- Weather
Directory
Drawings
Financial Line Items
- Configurable Budget Snapshots
- Financial Line Item Details
- Financial Line Item Summary
Forms
Incidents
- Incident Injury Records
- Incident Near Miss Records
- Incident Records (All)
- Incidents
Inspections
- Inspection Item Details
- Inspection Summary

Labor Productivity
Meetings
- Meeting Attendance
- Meeting Items
- Meetings
Observations
Owner Invoices
Photos
Portfolio
Potential Change Orders
Prime Contract
Punch List
RFIs
Schedule Tasks
Specifications
Subcontractor Invoices
Submittals
Task Items
Timesheets

Steps

Create a New Custom Report

Navigate to the company's Reports tool.
Click Create Report in the top right corner.
You will then have the option to Create a New Report or choose an existing template. To create a brand new report, click the Create New Report tile.
Enter in the report name by clicking the pencil icon next to Enter Report Name.
Enter in a description of the report by clicking the pencil icon next to Enter Description.
In the right pane is a list of tools you can report on. Select a tool you wish to report on.
Once you have selected a tool, the right pane will populate with a list of columns you want to add to your report. Drag and drop columns into your report, or add all of the columns by clicking Add
All.
- Once you've added the desired columns, you have these options:
  - Group report data
    In the Group by list, select one of the items in the drop-down menu to group report data by the specified column (e.g., you may want to group data by the responsible contractor).
  - Filter your report data
    Click the Add Filter drop-down menu to select what you would like to filter by. Once you've specified a filter, you can add another filter. You can also filter data by date range by selecting a start and end date.
  - Change the column order
    Use a drag-and-drop operation to place the column into the desired position.
  - Aggregate data
    Click the fx in the column and select one of the following (for numeric values): count, sum, min, max, or average. Once the report is created, you will see the count, sum, min, max, or average of the values at the bottom of the column. For field types that are not a numeric value, you have the option to aggregate by count. (Note: You can not aggregate on a tab that has not been grouped.)
To add a new tool to your report, click Add Tab at the top of the report and repeat step 6-7 above.
When finished configuring your report layout, click Create Report.

Create a Custom Report from a Gallery Template

Navigate to the Reports tool.
Click Create Report in the top right corner.
You will then have the option to Create a New Report or choose an existing template. To create a report from a template, select the card with the template you want to use.
A preview of your data in the report will load. To create a report from that template, click Use Template.
Your report is created and can be found under "My Custom Reports" in the Reports tool. You can then follow the steps in "Edit a Company Level Custom Report," "Distribute a Custom Company Report Snapshot," or "Clone a Company Level Custom Report" in the See Also section below.