Import Direct Costs and Invoice Payments Across All Projects
Objective
To import the job cost transactions created in [Your ERP Integration] to view ERP direct costs detail in a Procore budget.
Background
If your Procore company account is integrated with [Your ERP Integration], you now have the ability to import job cost transaction data from [Your ERP Integration]. Once imported, the values of those transactions can be viewed in the 'Direct Costs' column on a budget line item. In addition, users who are assigned the appropriate granular permission can also click the values in the 'Direct Costs' column in the budget tool to open a window showing detailed information about the item.
This feature provides users who have the Procore + [Your ERP Integration] integration with the following features and benefits:
- Add a 'Direct Costs' source column to your Procore project's budget view
Provides authorized users with the ability to add a 'Direct Costs' column to your project's budget view. - Configure which direct costs appear in a given budget view column
Provides authorized users with the ability to configure which direct costs appear in each column with a 'Direct Costs' source. For the integration with [Your ERP Integration], direct costs of the following types are available to configure:- Subcontractor Invoices: These costs come from [Your ERP Integration] with an associated commitment.
- Invoices: These direct costs come from [Your ERP Integration] without an associated commitment.
- Expenses: These direct costs come from [Your ERP Integration].
- Payroll: These direct costs come from [Your ERP Integration].
- Track [Your ERP Integration] direct costs in a Procore budget
Once the 'Direct Costs' column has been added to a budget view, project users with access permissions to the budget can view the lump-sum totals from the [Your ERP Integration] job cost transactions as a direct cost value on a budget line item. The value in this column shows your project's 'Direct Costs' total for all items in the 'Pending', 'Revise and Resubmit', and 'Approved' status. Note: An accounting approver can sync the job cost transaction details from the [Your ERP Integration] on the Job Costs tab of the ERP Integrations tool. - View direct cost transaction detail on a budget line item
Project users with the 'View Direct Cost Details' granular permission enabled on their permission template can click the hyperlink in the Direct Costs column of a budget line item to open the direct cost's details in a popup window. This granular permission is located in the 'Budget' section when configuring a permission template.
Things to Consider
- Required User Permissions:
- 'Admin' permissions on the ERP Integrations tool.
- Requirements:
The steps for enabling this feature are as follows:- Your Procore Administrator (or a user with 'Admin' permission on the project's Admin tool) must enable the job cost transactions syncing capability. See Enable ERP Job Cost Transaction Syncing on a Procore Project.
- Your Procore Administrator must update your project's budget view(s) to complete these steps:
- If you have previously completed the steps described in Add the 'ERP Direct Costs' Column to a Procore Budget View for ERP Integrations, you will need to remove both the existing 'ERP Direct Costs' calculated column and the 'ERP Job to Date Costs' source column.
- After removing these columns, you will need to add the recommended columns for job cost transaction syncing to your budget view(s). For instructions, see Add the Columns for Job Cost Transaction Syncing to a Budget View for ERP Integrations.
Steps
- Navigate to the company's ERP Integrations tool.
- Click the Job Costs tab.
- Click Sync Job Costs.
Note
The synchronization process imports all new jobs costs on all ERP-integrations projects in your company's Procore account. For [Your ERP Integration], this means that job cost transactions that you have created in [Your ERP Integration] are imported into Procore.
