- The superintendent is to have at least one submittal book for each project. This is handed out with the job books at the commencement of each project by the project assistant.
- It is typical to have submittals due by each subcontractor within two weeks of award of contract. It is imperative for ALL superintendents, project managers, and engineers to understand when approved submittals are needed to ensure no schedule delays are occurring.
- Superintendents are to review all submittals with subcontractors in the preconstruction meeting.
- The superintendent and project engineer should meet weekly to go over the submittal log (created by project engineer utilizing Procore) to make sure all submittals are prioritized. It is the superintendent’s role to inform the project engineer and manager when he/she needs material on site per the schedule.
- Once submittals are approved by architect/engineer, it is the superintendent’s responsibility to coordinate any deliveries and/or ensure the subcontractor is scheduling their material or deliveries to maintain or stay ahead of schedule.
- Superintendents are responsible to verify all required material/equipment being constructed matches the approved submittals and shop drawings.
- Superintendents are a key step to ensure that all means, methods, and materials are constructed according to the contract documents, approved submittals, and shop drawings. Subcontractors, suppliers, vendors, etc. can make mistakes on this subject making it imperative that Brinkmann superintendents understand it is their responsibility to ensure that work is being installed per the contract documents.
- It is everyone’s responsibility in procuring approved submittals. It is the superintendent’s responsibility to assist at the early stages reminding subcontractors to turn submittals in to the office. Then ensuring the approved submittals and shops are being implemented in the field.
- Contact the project manager and subcontractor immediately in the event material or shop drawings do not match what was delivered to the project. This typically happens more than once on every project. The sooner the issue is discovered, the sooner it can be resolved.
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