RFIs

What are RFI's

• RFI stands for Request for Information

• RFI's are our method of communicating to the Owner/Architect/Engineer we require additional information to construct the building.

Why are RFI's important

• RFI's will usually stem changes to the drawings and may require price adjustments from the original drawing.
• Provides clarification when Contract Documents lack detail. Or clarifies the drawings "intent" or constructability.
• Provide formal documentation of changes in scope.  Is a tracking method for the project team to refer to for drawing revisions.
• Reduces Brinkmann’s risk.
• Can have cost and schedule implications.

Things to Remember 

• Approach all RFI's with the mindset of solving the issue for the architect.
• Always propose the preferred answer
• Don't just pass the puck from the subcontractor.  DO YOUR OWN RESEARCH ON IT BEFORE GETTING ARCHITECT INVOLVED.

When to Submit an RFI

• Any time the Contract Documents lack the information required or an unforeseen condition arises affecting scope or schedule.

• Typically arise from the following:

  • Brinkmann

  • Subcontractors – need to verify information cannot be found in contract documents.
  • Result of owner/design team changes

Key Items of an RFI

• Key Components:
  • What is the issue? – Be detailed
  • What information is needed?
  • Proposed solution – Brinkmann/Owners best interest.
  • Indicate whether there are potential cost/schedule impacts.
• Be Detailed – Include the following as applicable
  • References to drawings, details, specs, etc..
  • Markups – include field measurements if applicable
  • Photos
  • Past correspondence
• Make clear what is needed in response- approval of proposed solution, information, alternate solution.

How to Complete an RFI

• Dig into the question, fully understand and discuss with your project team. If no answer presents itself utilize Procore to submit the RFI to the Architect/Engineer.
• Include highlighted drawings, markups and/or attachments.
• All RFI's are to be impartial and should not include language such as "I", "We", "They", etc.
• Be PROFESSIONAL.  Check for grammatical errors and use proper punctuation.
• Call the architect before issuing (in most instances) to let them know of the issue or question.  Make them aware which are considered "critical".
• Follow-up regularly.

What to do with RFI Responses

• Verify that response actually provides all required information.
• If there is a cost or schedule impact – notify owner.
• Distribute RFI response to all affected subcontractors.
  • Think beyond immediate impact.
  • Request pricing/schedule impact if applicable.
    • Set deadline for response.
• If impact is significant, it may justify request for revised drawings from design team.
• Make sure Brinkmann team is aware of RFI and its impacts. (discuss during OAC/team meetings)

RFI Flow Chart...