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What are RFI's

  • RFI stands for Request for Information

  • RFI's are our method of communicating to the Owner/Architect/Engineer we require additional information to construct the building.


Why are RFI's important

  • RFI's will usually stem changes to the drawings and may require price adjustments from the original drawing.
  • Provides clarification when Contract Documents lack detail. Or clarifies the drawings "intent" or constructability.
  • Provide formal documentation of changes in scope.  Is a tracking method for the project team to refer to for drawing revisions.
  • Reduces Brinkmann’s risk.
  • Can have cost and schedule implications.

Things to Remember 

  • Approach all RFI's with the mindset of solving the issue for the architect.
  • Always propose the preferred answer
  • Don't just pass the puck from the subcontractor.  DO YOUR OWN RESEARCH ON IT BEFORE GETTING ARCHITECT INVOLVED.



When to Submit an RFI

  • Any time the Contract Documents lack the information required or an unforeseen condition arises affecting scope or schedule.
  • Typically arise from the following:

    • Brinkmann

    • Subcontractors – need to verify information cannot be found in contract documents.
    • Result of owner/design team changes

Key Items of an RFI

  • Key Components:
    • What is the issue? – Be detailed
    • What information is needed?
    • Proposed solution – Brinkmann/Owners best interest.
    • Indicate whether there are potential cost/schedule impacts.
  • Be Detailed – Include the following as applicable
    • References to drawings, details, specs, etc..
    • Markups – include field measurements if applicable
    • Photos
    • Past correspondence
  • Make clear what is needed in response- approval of proposed solution, information, alternate solution.

How to Complete an RFI

  • Dig into the question, fully understand and discuss with your project team. If no answer presents itself utilize Procore to submit the RFI to the Architect/Engineer.
  • Include highlighted drawings, markups and/or attachments.
  • All RFI's are to be impartial and should not include language such as "I", "We", "They", etc.
  • Be PROFESSIONAL.  Check for grammatical errors and use proper punctuation.
  • Call the architect before issuing (in most instances) to let them know of the issue or question.  Make them aware which are considered "critical".
  • Follow-up regularly.

What to do with RFI Responses

  • Verify that response actually provides all required information.
  • If there is a cost or schedule impact – notify owner.
  • Distribute RFI response to all affected subcontractors.
    • Think beyond immediate impact.
    • Request pricing/schedule impact if applicable.
      • Set deadline for response.
  • If impact is significant, it may justify request for revised drawings from design team.
  • Make sure Brinkmann team is aware of RFI and its impacts. (discuss during OAC/team meetings)

RFI Flow Chart...

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