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PROJECT READINESS CHECKLIST  

The Project Readiness report should be started at least 4 weeks prior to the project beginning.  Approval from the Regional VP will be required from the information provided in this inspection in order for your site to begin construction.

Please review the video of the January 8th Corporate Operations Meeting for more information.

The Project Readiness Checklist is available as an inspection on your project within Procore.  If you have issues accessing please reach out to Jared Cox.

 

January 8, 2024 Corporate Operations Meeting Recording:

 
PROJECT MEETINGS  

Project Start-Up Meeting

  • Purpose: Review of tactical items to start a project
  • Execution: Utilize the form
  • Attendees: Project Manager, Superintendent, Project Engineer

 

Kickoff Strategy Meeting

  • Purpose: To align the team, establish communication, roles, establish profit expectations, and look ahead to identify challenges/risks of the project.
  • Execution: Agenda
  • Attendees: Project Manager, Project Engineer, Superintendent, Director
  • Optional Attendees: Vice President, Director of Field Operations

 

Procore/Accounting Setup Meeting

  • Purpose: To ensure all setup data is consistent and accurate
  • Execution: New Project Setup Form
  • Attendees: Accounting Precon Meeting with client, if necessary.

 

Internal Weekly Team Meetings

  • Purpose: To continue to align team on an ongoing basis to ensure the individuals are focusing on critical items for overall success of the project.
  • Execution: Weekly Meeting Agenda (utilize the site walk through as a template or starting point)
  • Attendees: Project Manager, Superintendent, Project Engineer
  • Optional Attendees: Project Director
  • Agenda: Walk Through Guidelines, Project Financials (Internal, External, CCD Review), Problem Subcontractors, OAC Prep/Follow-Up

Premortem: Internal

  • Purpose: To transfer existing knowledge from individuals to the current team and foreshadow the failure of a project and identify and present the reasons for potential failure.
  • Execution: Premortem, Inventing the Wheel Presentations
  • Attendees: Project Manager, Superintendent, Project Engineer, Director, Vice President, Director of Field Operations, other internal subject matter experts.

Premortem: External

  • Purpose: To transfer existing knowledge from individuals to the current team and to foreshadow the failure of a project and identify and present the reasons for potential failure.
  • Execution: May be independent meeting, can be a part of an OAC Meeting.
  • Execution: Premortem documents
  • Attendees: Project Manager, Superintendent, Project Engineer, Director, Vice President, Director of Field Operations, Architect, Owner, other design team members
  • Requirement: The decision to have this meeting is the project teams in conversation with the director/client.

Site Walkthrough Guidelines

  • Safety
  • Site Logistics
  • Public Utilities
  • Milestone Date Review
  • Weather Considerations
  • Owner Controlled Items Status
  • Looking Ahead
  • Sequence Flow
  • QC/Mock-Up Review
  • Critical Items Discussed

Site Walkthrough Guidelines Document
A PREMORTEM MINDSET  

Begin with the End in Mind...

"To begin with the end in mind means to start with a clear understanding of your destination. It means to know where you're going so that you better understand where you are now and so that the steps you take are always in the right direction". - Stephen Covey - The 7 Habits of Highly Successful People

What is a Premortem?

A Managerial strategy in which a manager imagines that a project or organization has failed, and then works backwards to determine what potentially could lead to the failure of the project or organization.

Things to Keep in Mind During a Premortem

Reasons for Failure

  • What can slow us down and/or prevent us from hitting our turnover date?
  • What are we already nervous about?
  • Where did we discover blind spots on past projects?
  • How quickly can we respond when something goes wrong?
  • Who could own each of our biggest risk areas?

Reasons for Success

  • Where can we overachieve to possibly make up for any shortcomings that might exist?

How to do a Premortem

Put Risks into Similar Categories/Themes

Identify the Top 3-4 Risks or Opportunities

Solve the Problem/Risk Mitigate - Get Tactical/Granular

Assign Owner to Each Risk or Opportunity

Follow UP!

Premortem Technique Articles

 

 

 

 

 

 

 

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Project Set Up & Closeout Recording - Colorado

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