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Below you will find answers to some frequently asked accounting questions. Please feel to reach out to your project accountant for any clarifications.
- Q: Where do I send non-committed vendor invoices?
- Invoices that include labor are expected to have a subcontract agreement in place.
- If they do not, please see the Payment Approval Matrix below for the next set of expected approvals.
- These are expected to go through Textura for invoicing.
- Invoices that include materials used in the construction of the building which will be left on site after project completion are expected to have a purchase order in place.
- If they do not, then please see the Payment Approval matrix for the next set of expected approvals.
- These are expected to go through Textura for invoicing.
- All other invoices should be sent to ap@brinkmannconstructors.com for processing in Concur.
- This inbox is monitored daily. Each invoice is sent to the corresponding Project Accountant or Corporate AP Specialist.
- Q: Who is the Project Accountant on my job?
- Your Procore dashboard is kept up-to-date by your Project Assistant. It contains this information.
- Q: Where do I send credit applications?
- If you are requested to fill out a credit application, first speak with the vendor about executing a commitment with Brinkmann.
- If they still need credit information, send those inquiries to Jacob Grimes. He will either provide the credit reference letter or get with the legal department about a credit application terms review.
- Q: When are my monthly approvals due?
- Approvals are imperative to be completed before all owner's pay applications are compiled and submitted.
- For all committed pay applications in GCPay or Textura, the expectation is that by the 26th all approvals or rejections have been addressed.
- However, you have until the 1st of the following month to have this fully completed.
- Concur invoices are expected to have approvals immediately due to whatever terms each particular vendor has.
- However, to be included for an owner pay application the same dates apply (expected by the 26th, but required by the 1st).
- Q: When are my owner bills due?
- Owner pay applications can differ for pencil draws so please be aware of your specific job's pencil draw due date (but should be no later than the 5th).
- Despite when the pencil draw is due ti is Brinkmann policy to have all owner pay applications submitted by the 5th of the following month.
- The hope is that these are finalized with the owner and a pencil review has occurred.
- If not, then at minimum the pencil submission is due on this date.
- Q: When are the weekly check runs?
- As of right now, the only electronic payments that can be are ACH's through Textura. If you do not have a Textura billing, then electronic payments are not able to be made.
- Owner funded and compliance met pay applications in Textura will get ACH payments made on Tuesdays and Fridays.
- If an expedited release is needed, then please see the attached Payment Approval Matrix for the next set of approvals expected.
- Owner funded and compliance met pay applications in GC Pay will get check payments mailed on Tuesdays and Fridays.
- If an expedited release is needed, then please see the attached Payment Approval Matrix for the next set of approvals expected.
- Invoices in Concur that have approvals and have met payment terms will get check payments mailed on Wednesdays.
- All early payment requests need VP/PX approvals before payment will be made.
- Pleae see the Payment Approval Maxtric for the approvals expected
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