Filling out Timecard - Hourly
Department: Admin - Accounting
Topic: Payroll
Process: Filling out Timecard - Hourly
Objective
To accurately record time for payroll for hourly employees using CLOCK IN/CLOCK OUT.
Background
Hourly employees will need to clock in and out within ADP.
Things to Consider
Timecards may be filled out in the ADP desktop or mobile app.
You can use the quick clock function to clock out at the end of your day. If you trying to clock in with it you will be clocked into nothing.
If ADP isn't working that day, clock into nothing and let your supervisor know with an email or text. That way there is a record of the hours worked, and the cost codes can be added by the supervisor.
Steps
1. Login to ADP
2. Select tab “Myself” > select “My Timecard”
3. Columns that must be filled out:
a. In-Out
b. Project
c. Cost Code
4. To add multiple items on one day, select the lines on the left side of the day and ‘Add Blank Row’
5. If you are not coding time to a project, but need to code time to an overhead account, please use project 00-000 General Administration.
6. Always hit Save after entering time
7. If you need to add mileage or per diem, select the tab “Supplemental Pay Codes”
8. Choose either mileage or per diem under Supplemental Pay Code
If choosing mileage, enter the total miles under “Entered Amount”
Enter the Project and Cost code associated with the mileage
Hit Save. This will calculate the mileage at the federal rate and populate the total amount of reimbursement into the “Final Amount”
If choosing per diem, enter 1 for each day you are to receive per diem. See per diem policy below.
Enter the project and cost code associated with the per diem
Hit Save. This will calculate the amount of per diem to be paid under “Final Amount”