ADP Timecard Review for Approvers
Department: Admin - Accounting
Topic: Payroll
Process: ADP Timecard Review for Approvers
Objective
To ensure accurate time entry and help prevent timecard theft.
Background
Timecards are to be completed by employees by noon on Monday, and timecard approvals are to be completed by noon on Tuesday.
It is the approver’s responsibility to let accounting know if they will be on vacation and unable to approve timecards.
Things to Consider
While we want to ensure coding of time is accurate, it is more crucial to ensure that your team is being paid for time actually worked. As the approver, it is your responsibility to know if someone called in sick or took a half day and that is recorded accurately as PTO on their timecard.
It is also crucial that the approver reviews and approves the supplemental pay tab. If a team member is entering mileage or per diem here, the approver should know that they were, in fact, traveling these days.
Prerequisites
Steps
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In ADP, select My Team from the top ribbon and select Individual Timecard under Time & Attendance.
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This will bring you to your first team member’s timecard.
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Ensure that they entered their time on the correct pay period week.
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Ensure it is filled out completely.
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Once you feel it is complete and accurate, select Approve Timecard in the upper right.
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Before going to your next team member’s timecard, select the Supplemental Pay Codes tab.
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Ensure that per diem is entered for each day and not just a quantity of 5 on one day (IRS guidelines). Per Diem Policy
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Ensure that any per diem and mileage aligns with when the employee traveled.
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Once everything is reviewed, select the checkbox under Supervisor Approval and Save.
