This article is intended for users whose Procore company account was active before January 14, 2016. It is also relevant for users who currently manage their project's spec book with the project's Admin tool (see Add Spec Sections to the Admin Tool). If your company started using Procore after this date, the tools included with your Procore license are automatically enabled on your company's Procore account and do not require the actions below.
To enable the Specifications tool on your project if it is not already enabled.
The Specifications tool is available in Procore's web and mobile applications. The Specifications tool is similar in function to the Drawings tool (see Drawings). Users can upload specs, view content, track revisions, and perform keyword searches for matching content.
When setting up a project in Procore, you must decide which tool you will use to manage your spec book.
See the table below for a feature comparison.
Click the link below to understand the difference between using the Specifications tool to manage the spec book and the Admin tool to reference spec section numbers.
Compare the features of each option below to determine which method of managing the project's specs is right for your project. If your team decides that the Admin Spec Sections Page is the right option for you, do not turn on the Specifications tool. Instead, learn how you can manage your spec sections in the Admin tool by following this link: Add and Edit Spec Sections.
Feature | Specifications Tool | Admin Spec Sections Page |
---|---|---|
-- | Best used for projects with a spec book PDF | Best used for projects without a spec book PDF |
Mass upload specs (without PDFs) via excel spreadsheet | ![]() |
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Create a spec section "on the fly" from other tools in Procore, like Submittals, RFIs, etc. | ![]() |
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Reference spec section numbers on items in Procore | ![]() |
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Link spec section PDFs to items in Procore and have the PDF viewable from within the item | ![]() |
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Search within the spec book PDF for key words | ![]() |
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Search and filter for spec sections in the Specifications log | ![]() |
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Upload new revisions and reference old revisions of the spec book | ![]() |
If you are going to turn on the Specifications tab for a project in which you have already uploaded Specs through the project Admin tab, or created Submittals, RFIs or other items that have a Spec Section Number associated to the item, please be aware of the following:
If, after reading the article above, you would like to active the tool on your existing projects, consider making the following changes first: