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View & Download Earlier File Versions from the Version Log

Objective

To view and download a past version of a file using the file's Version Log in the Documents tool. 

Background

When a user uploads a new version of a file to the Documents tool, the updated version always overwrites the previous version. Should you need to view a past version of a file, open the Version Log. You can then download a copy of each version of that file.

Things to Consider

  • Required User Permission:
  • Additional Information:
    • Keep the following in mind when working with the Company level or Project level Documents tool:

      • The tasks that you can perform are determined by the permission level that you've been granted for each tool. See What are the default permission levels in Procore? You may not always be assigned the same permission level on both your company's and a project's Documents tool. 
      • Access permissions are typically set by your company's Procore Administrator (or another contact at your organization who has been delegated the authority to administer a specific project and/or project tool).
    • If you are a user with 'Admin' permission to the Documents tool, you'll be able to view a list of users who have downloaded the file using the Download Log. 

Steps

  1. Navigate to the Documents tool. 
    This reveals the Documents page. 
  2. In the tree view, navigate and highlight the desired file. 
    This reveals the selected file's details in the center pane.
  3. In the file details, scroll to and expand the Version Log

    version log.png

     
  4. Locate the desired version in the log. 
    The Version Log lists files in the order they were uploaded and also shows the upload date and timestamp. 
  5. Click the Download icon. 
    This downloads a copy of the file to the download location specified by your web browser's configuration settings. 
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