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Procore

Consolidate and Link Xero™ Vendors to Procore Companies

Objective

To consolidate your list of vendors in your Xero™ and Procore directories so that there are no duplicates and that active Xero™ vendors can be linked to their matching entry in Procore. 

Background

Now that all of your Xero™ data is visible in Procore, the next step is to consolidate your list of contacts. It’s important to remember that a “vendor” in Xero™ is equivalent to a “company” in Procore. Therefore, you must make sure that the vendors in your Xero™ account are accurately represented in your Procore Directory at the Company level. Remember, you only need to link the vendors and companies that you’re going to use in new construction projects that will be managed in Procore. If you have a large number of vendors in your Xero™ database that will not be involved in any new construction projects, it’s not necessary to establish an accurate link between your Xero™ and Procore directories. However, it is recommended that you archive those inactive Xero™ vendors in Procore.

It’s recommended that you consolidate your directories in the following order:

  1. Link to Existing Company: If a Xero™ vendor exists in Procore, you can link them together (Note: You can only link “active” companies in Procore). 
  2. Add to Procore: If a Xero™ vendor does not exist in Procore, you can add it as a new company in the Procore account’s Company level directory and link them together.
  3. Archive: If a Xero™ vendor will not be used in any future jobs/projects managed with Procore, you can archive it. (Note: Archived vendors can easily be unarchived at any time).
  4. Add to Xero™: If a company exists in your Procore account’s Company level directory, but does not exist in Xero™, you can add the company as a new vendor in Xero™ and link them together.

Things to Consider

  • It's strongly recommended that you first try to link any Xero™ vendors that already exist in your Procore account's Company Directory.

Steps

  1. Consolidate Duplicate Vendors in the Company Directory
  2. Link a Xero™ Vendor to a Procore Company
  3. Add a Xero™ Vendor to the Company Directory
  4. Archive a Xero™ Vendor in Procore
  5. Add a Procore Company into Xero™