To integrate a Procore construction project using Procore's QuickBooks® Connector.
|Exports data from Procore to QuickBooks®||Imports data from QuickBooks® to Procore||
SUBCONTRACTS & PURCHASE ORDERS
COMMITMENT CHANGE ORDERS (CCOs)
APPENDED TO ORIGINAL PURCHASE ORDER
|SUBCONTRACTOR INVOICES 2
FOR SUBCONTRACTS & PURCHASE ORDERS
|COMMITMENT PAYMENTS ISSUED 2, 3
FOR SYNCED SUBCONTRACTOR INVOICES
CHECKS & CREDIT CARD CHARGES
1 Procore does not export 'Customers' data to QuickBooks®.
2 Subcontractor invoices with negative values do not sync between systems.
3 Subcontractor payments are supported only in US Editions.
- Save time and labor by streamlining the approval process of time-sensitive tasks such as commitments and change orders.
- Reduce human error by eliminating the need for manual, double-entry when transferring data from Procore to QuickBooks®.
- More efficient communication between Accounting and Project Management teams.
- Easy and instant access to QuickBooks® Job Cost report by the Project Management team.
- Export Procore Standard Cost Codes to QuickBooks®.
- Add QuickBooks® jobs to Procore projects or export Procore Projects to create QuickBooks® jobs.
- Export company records in Procore's Company Directory to QuickBooks® or create company records using your QuickBooks® vendors.
- Import your QuickBooks® job costing data to use Procore's costing and budgeting tools to track project spending.
- Export data from your project's Commitments tool to process purchase orders in QuickBooks®.
- Create Commitment Change Orders (CCOs) in Procore and update purchase orders in QuickBooks®.
- Export data from Procore's Budget tool to process QuickBooks® estimates.
- Company Administrator permissions to the Procore web application
- QuickBooks® Web Connector (QWC) Version 188.8.131.52
- QuickBooks® Web Connector (QWC) Version 184.108.40.206
- QuickBooks® Web Connector (QWC) Version 220.127.116.11
- A compatible edition of QuickBooks® (see QuickBooks® Compatibility section below)
The QuickBooks Connector supports these Desktop editions of QuickBooks:
|Country||Desktop Editions||Online (Plus, Simple Start, Essentials)||Pro||Premier (Contractor Edition)||Enterprise (Contractor Edition)||Accountant|
|United States||QuickBooks® 2021|
|United States||QuickBooks® 2020|
|United States||QuickBooks® 2019|
|United States||QuickBooks® 2018|
The QuickBooks® Connector does not support these editions:
- QuickBooks® (All versions 2017 or older)
- QuickBooks® Desktop for Mac
- QuickBooks® Online (All editions. For example, Online Plus, Online Essentials, Online Simple Start)
- All non-US editions with the exceptions of those listed in the table above.
QuickBooks System Requirements
Note: The full version of QuickBooks® must be installed on the system hosting the QuickBooks® Connector.
- 2021 Versions: System requirements for QuickBooks Desktop 2021
- 2020 Versions: System requirements for QuickBooks 2020 and Enterprise Solutions 20.0
- 2019 Versions: System requirements for QuickBooks 2019 and Enterprise Solutions 19.0
- 2018 Versions: System requirements for QuickBooks 2018 and Enterprise Solutions 18.0
Before your company starts using the QuickBooks® integration with Procore, first review the Integration Map above to learn about the available features. It is also important to be aware of the limitations listed below. Keep in mind that your company may have different requirements and processes, so there may be unique limitations in your environment not listed here. If you have questions, please send an email to your Procore point of contact.
- Designed for use only on new construction jobs/projects:
The QuickBooks® integration can only sync data on new jobs/projects. Any historical projects created before your company's ERP implementation cannot sync data.
- Data from these Procore tools and items do NOT sync with QuickBooks®:
- Prime Contracts
- Prime Contract Change Orders (PCCOs)
- Owner Invoices and Payments
- The QuickBooks® integration does NOT support the following items:
- Cost Types
In Procore, a cost type (a.k.a., category) is a set of uniquely identified costs represented by an abbreviation and label. For example, L=Labor, M=Materials, S=Subcontract, and so on. They are used as a classification to identify job costs and can later be used to generate reports. Because QuickBooks® does NOT have an equivalent cost type concept, all QuickBooks®-integrated projects use a single cost type of Other. For more details, see QuickBooks® and Cost Types.
- Sub Jobs
The sub job feature is NOT supported with the Procore + QuickBooks® integration. Sub jobs are disabled in Procore for QuickBooks®-integrated projects.
- QuickBooks® Items Other than 'Service'
Procore cost codes can only be synced with QuickBooks® items designated with the type 'Service.'
- Project-Specific Cost Codes
Project-specific cost codes are NOT supported with the Procore + QuickBooks® integration. Your company will have one (1) cost code list for use with all QuickBooks®-integrated projects.
- Multiple QuickBooks® Files
A separate QuickBooks® company file for each project is NOT supported. For each Procore company account, the integration is designed to support one (1) QuickBooks® file per connector.
- Cost Types
This table documents a list of commonly used QuickBooks® terms and its Procore equivalent.
|QuickBooks® Term||Procore Term|
|Item||Project Cost Code|