Skip to main content
Procore

About the QuickBooks Connector

Objective

To integrate a Procore construction project using Procore's QuickBooks Connector.

Integration Map


PROCORE
Syncs from Procore to QuickBooks Syncs from QuickBooks to Procore
QUICKBOOKS
STANDARD COST CODES    ITEMS
PROJECTS JOBS
COMPANIES VENDORS1
BUDGET   ESTIMATES
COMMITMENTS
SUBCONTRACTS & PURCHASE ORDERS
COMMITMENT CHANGE ORDERS (CCOs)
  EXPENSES
PURCHASE ORDERS
APPENDED TO ORIGINAL PURCHASE ORDER
COSTS   COSTS

1  Procore does not export 'Customers' data to QuickBooks

Key Benefits

  • Save time and labor by streamlining the approval process of time-sensitive tasks such as commitments and change orders.
  • Reduce human error by eliminating the need for manual, double-entry when transferring data from Procore to QuickBooks.
  • More efficient communication between Accounting and Project Management teams.
  • Easy and instant access to QuickBooks Job Cost report by the Project Management team.

Features

  • Export Procore Standard Cost Codes to QuickBooks. 
  • Add QuickBooks jobs to Procore projects or export Procore Projects to create QuickBooks jobs. 
  • Export company records in Procore's Company Directory to QuickBooks or create company records using your QuickBooks vendors. 
  • Import your QuickBooks job costing data to use Procore's costing and budgeting tools to track project spending.
  • Export data from your project's Commitments tool to process purchase orders in QuickBooks. 
  • Create Commitment Change Orders (CCOs) in Procore and update purchase orders in QuickBooks.
  • Export data from Procore's Budget tool to process QuickBooks estimates.  

Requirements

  • Company Administrator permissions to the Procore web application
  • QuickBooks Web Connector (QWC) Version 2.2.0.71
  • QuickBooks Web Connector (QWC) Version 2.2.0.42
  • QuickBooks Web Connector (QWC) Version 2.3.0.20
  • A compatible edition of QuickBooks (see QuickBooks Compatibility section below)

QuickBooks Requirements

Supported Editions

The QuickBooks Connector supports these US Desktop editions of QuickBooks:

US Desktop Editions Online (Plus, Simple Start, Essentials) Pro Premier (Contractor Edition) Enterprise (Contractor Edition)
QuickBooks 2019 red-x-icon.png icon_checkmark_h17.png icon_checkmark_h17.png icon_checkmark_h17.png
QuickBooks 2018 red-x-icon.png icon_checkmark_h17.png icon_checkmark_h17.png icon_checkmark_h17.png
QuickBooks 2017 red-x-icon.png icon_checkmark_h17.png icon_checkmark_h17.png icon_checkmark_h17.png
QuickBooks 2016 red-x-icon.png red-x-icon.png icon_checkmark_h17.png icon_checkmark_h17.png
QuickBooks 2015 red-x-icon.png red-x-icon.png icon_checkmark_h17.png icon_checkmark_h17.png

Unsupported Editions

The QuickBooks Connector does not support these editions:

  • QuickBooks (All versions 2014 or older)
  • QuickBooks Desktop for Mac
  • QuickBooks Online (All editions. For example, Online Plus, Online Essentials, Online Simple Start)
  • All non-US editions (i.e., Canada, UK, etc.)

QuickBooks System Requirements

Operating Systems

  • Windows Vista SP2
  • Windows 7 SP1
  • Windows 8
  • Windows 8.1 Update 
  • Windows 10
  • Windows Server 2008 R2 SP1
  • Windows Server 2012 R2
  • Windows Small Business Server 2008
  • Windows Small Business Server 2011

System Requirements

  • 4GB of RAM
  • 2.4 GHz Processor
    Note: The full version of QuickBooks must be installed on the system hosting the QuickBooks Web Connector.

Limitations

  • QuickBooks 'Classes' are not equivalent to Procore 'Categories'.
  • All QuickBooks Integrated projects will use the QuickBooks Standard Cost Code List. 
  • Procore does not currently support sub jobs on QuickBooks Integrated Projects.
  • Exporting Prime Contract Change Orders (PCCOs) from Procore is not currently supported. 
  • When a Commitment Change Orders (CCO) is exported from Procore into QuickBooks, you cannot create new Purchase Order (PO) for the CCO.
  • The integration is designed for new Jobs/Projects: Projects created in Procore prior to the integration setup will not be able to sync, as is the case with historical data entered in QuickBooks prior to the integration.

Terminology

This table documents a list of commonly used QuickBooks terms and its Procore equivalent. 

QuickBooks Term Procore Term
Job Project
Item Project Cost Code
Vendor Company

Demo

 

Frequently Asked Questions

See Also

  • Was this article helpful?