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Bulk Enter Time Entry

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Objective

To bulk enter multiple time entry fields for all workers on a timesheet from the Create Daily Timesheet page.

Background

Use the Bulk Time Entry to apply the same time entry information for all employees added on a single timesheet. For example, a foreman can enter in the time information once and apply it to the entire field crew.

Things to Consider

  • Required User Permission: 'Standard' or 'Admin' on the project's Timesheets tool.
  • It's important to note that the information entered in Bulk Time Entry will apply to ALL timecard entries on a timesheet.

Steps

  1. Navigate to the project's Timesheets tool.
  2. Click Create Daily Timesheet in the right pane.

    create-daily-timesheet-button.jpg
     
  3. In the Add Employees window, select the checkbox(es) next to your desired employee(s).

    add employees window updated.jpg

    Note:  To appear in this list, the person must be added to the Project Directory and a checkmark must appear in the 'Is Employee of <Your Company>' box on their profile. For more information on how to check for this setting in a user's profile, see Edit a Person in the Project Directory.
  4. Click Add.
    This reveals the Timesheet timecard entries list.
  5. Click Bulk Time Entry located toward the top left corner.

    bulk-time-entry-button.jpg

    This reveals the Bulk Time Entry information section.
  6. Enter in the following desired information that you wish to apply to all employees:

    filled-bulk-time-entry-updated.jpg
     
    • Sub Job: Select from the drop-down menu the sub job associated with the time entry.
    • Cost Codes: Enter or Select from the drop-down menu the cost code(s) associated with the log entry. 
      Note: If you are an 'Admin' user on the Company Admin tool you can limit the cost code selections that appear in this list. See Set Default Cost Types.
    • LocationSelect from the drop-down menu the location where the work was performed by that user.
    • Start: Enter or Select the time the user began working.
    • Stop: Enter or Select the time the user stopped working.
      Note: You will only see the Start and Stop fields if you have configured your settings to show these fields. See Configure Advanced Settings: Timesheets.
    • Time Type: Select from the drop-down menu the type of pay being entered. Select from the following options:
      • Regular Time
      • Double Time
      • Exempt
      • Holiday
      • Overtime
      • PTO
      • Salary
      • Vacation
    • Billable: Select from the drop-down menu if the hours are billable by clicking Yes or No.
    • Add Line Item: Click this option to create extra line items on a time entry.

Note: The information entered in these fields will apply to EVERY entry on the timesheet.

  1. Click Apply to All.
    This reveals the timesheet's timecard entries list.
    Note: Before you Submit, a cost code, start time, and stop time will have to be entered for every timecard entry.
  2. Click Submit to create the timesheet.
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