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Procore

Create Automatic Billing Periods

Objective

To create automatic billing periods for subcontractor invoices. 

Background

Creating automatic billing periods saves Financial Controllers, CFOs, Project Accountants, etc. from having to go into each project every month to create billing periods. With automatic billing periods, the process only has to be completed once, and Procore will automatically open a new billing period for subcontractors on the set date until the project is complete. 

Things to Consider

  • Required User Permissions:
    • 'Admin' on the project's Commitments tool.
      OR
    • Users with 'Standard' permission on the Commitments tool can only create a subcontractor invoice for the current billing period in the 'Open' status.
  • Prerequisites:

Steps

  • Navigate to the project's Commitments tool.
  • Click the Billings tab.
    Note: This launches the project's Invoicing tool and opens the Subcontractor tab, which lists all of commitments in the Approved period for the current billing period.
  • Click Create Billing Period.
    start-new-billing-period.png
  • In the 'Set Up Billing Period' window, click Automatic.
  • Configure the automatic billing period's settings as follows:
    • Frequency. Choose one (1) of the following options: 
      Note: If you are creating an automatic billing period after the selected Start Date, a manual billing period will need to be created for the first billing period. 
      • Never. This is the default selection. You must choose Monthly or Weekly.
      • Monthly. Select this option to create a monthly billing period By Date or By Day of Week
        • If you choose By Date:
          • Start Date. Select the date for the billing period to start This  Week. For example, select Monday for This Week.
          • End Date. Select the date for the billing period to end This Week or Next Week. For example, select Monday for Next Week. 
          • Due Date. Select the date during the billing period for the invoice to be due. For example, select Friday for Next Week
        • If you choose By Day of Week:
          • Start Date. Select the day of the week for the billing period to start This  Week. For example, select Monday for This Week.
          • End Date. Select the day of the week for the billing period to end This Week or Next Week. For example, select Monday for Next Week. 
          • Due Date. Select the day of the week during the billing period for the invoice to be due. For example, select Friday for Next Week
      • Weekly. Select this option to create a weekly billing period. Then choose one of these options:
        • Start Date. Select the day of the week for the billing period to start This  Week. For example, select Monday for This Week.
        • End Date. Select the day of the week for the billing period to end This Week or Next Week. For example, select Monday for Next Week. 
        • Due Date. Select the day of the week during the billing period for the invoice to be due. For example, select Friday for Next Week
  • Click Save.
    Note: You will still have to send subcontractor invoice invitations for each automatic billing period that is created. See Send Subcontractor Invoice Invitations.

See Also

 

 

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