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Procore

Create Automatic Billing Periods

Objective

To create automatic billing periods for subcontractor invoices. 

Background

Creating automatic billing periods saves Financial Controllers, CFOs, Project Accountants, etc. from having to go into each project every month to create billing periods. With automatic billing periods, the process only has to be completed once, and Procore will automatically open a new billing period for subcontractors on the set date until the project is complete. 

Things to Consider

  • Required User Permissions:
    • 'Admin' on the project's Commitments tool.
      OR
    • Users with 'Standard' level permissions can create an invoice only for the most recent billing period.
  • Prerequisites:

Steps

  1. Navigate to the project's Commitments tool.
    This reveals the Commitments page.
  2. Click the Billings tab.
    This page lists all of the commitments in the Approved and/or Complete status.
  3. Click the + Start New Billing Period button in the right pane.
  4. Select the Automatic Tab.
  5. You can then select the following:
    • Frequency:
      • Monthly: If you select Monthly, select the date you want the billing period to start. 
      • Weekly
      • Never
    • Start Date: Select the date of each month you want the billing period to start. 
    • End Date: Select the date of each month you want the billing period to end.
    • Due Date: Select the date of each month you want the invoice to be due. 

      setupbilling period.png
  6. Click Save.
    Note: You will still have to send subcontractor invoice invitations for each automatic billing period that is created. See Send Subcontractor Invoice Invitations.

Next Steps

 

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