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Procore

Create an Invoice for Release of Retention

Objective

How to create an invoice for release of retention. 

Things to Consider

  • Required User Permissions:
    • To create an invoice (both before and/or after the billing date has passed), 'Admin' level permission on the Commitments tool.
      OR
    • To create an invoice (only before the the billing date has passed), 'Standard level permission on the Commitments tool. 
      AND
      • You must be listed as a member of the Private drop-down menu for the specific commitment. 

Steps

  1. Navigate to the project's Commitments tool. 
    This reveals the Commitments page.
  2. Locate the desired commitment in the Commitments List. Then click View.
    This opens the commitment for which you want to create a invoice. 
  3. Click Create Invoice
    This opens the Create New Invoice page.
  4. Enter the following information:
    1. Invoice #. Enter the invoice number for the invoice.
    2. Invoice Start. This value is typically prefilled with the date enter by the contractor.
    3. Invoice End. This value is typically prefilled with the date enter by the contractor.
    4. Billing Date. This value is typically prefilled with the date enter by the contractor.
  5. Click Save as Draft.
    The system creates the invoice.
  6. In the invoice, click the Detail tab.
  7. Click Edit.
  8. In the Retainage - Released this Period columns, enter the retainage amount to be released.
    Note: The Retainage - Currently Retained column shows what retention is being withheld.

    released-this-period.png

     
  9. Click Save at the top of the table.
  10. If the contractor requires the invoice to be signed, complete the following steps:
    1. Click the Export drop-down and select PDF.
    2. Sign the PDF.
  11. Click the Summary tab.
  12. Click Edit.
  13. In the Attachments section, attach any required backup documentation, such as lien waivers and the PDF you signed in Step #9.
  14. If you are not ready to submit to the contractor, click Save. This will set the status of the invoice to "Draft." If you are ready to submit to the contractor, click Submit for Review. This will set the status of the invoice to "Under Review."
    Note: Once you submit the invoice to the contractor, you will no longer be able to edit it unless the contractor changes the status to "Revise & Resubmit."

See Also

 

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