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Procore

Add Payments Issued

Objective

To create a payment in Procore to keep track of payments issued for subcontractor invoices. 

Things to Consider

  • Required User Permission:
    • 'Admin' on the project's Commitments tool. 
  • Additional Information:
    • The Payments Issued subtab must be enabled for each commitment you want to issue a payment for. See "Enable the Payments Issued Subtab" in the See Also section below.

Steps

  1. Navigate to the project's Commitments tool.
  2. Locate the desired commitment in the Commitments List.
  3. Click Edit next the commitment for which you want to issue a payment.
  4. Click the Payments Issued tab.
  5. Click the Edit button.
  6. Fill out the following fields:

    payments.png
     
    • Invoice: Select an existing invoice from the drop-down that the issued payment is attached to.
      Note: If the payment is linked to the invoice, the Payment Status column on the Billings page will update from Unpaid to either Partially Paid or Paid for that invoice's billing period only.
    • Date: Select the date you wish to record the issued payment.
    • Payment #: Enter in the related payment number for the issued payment.
    • Invoice #: Enter in the related invoice number for the payment issued.
    • Check #: Enter in the related check number for the payment issued.
    • Notes: Enter in any additional notes regarding the issued payment for record purposes.
    • Amount: Enter in the amount of the payment.
    • Attachments: Attach any relevant files or documents.
  7. Click Add

See Also

 

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