Skip to main content
Procore

Add Invoice Contacts to a Commitment

Objective 

To add an invoice contact to a purchase order or subcontract in a Procore project.

Background 

An invoice contact is the person who ensures that a subcontractor invoice is submitted to a general contractor for payment. In Procore, an invoice contact is always an employee of the 'Contract Company' assigned to a commitment. The contract company is the party responsible for performing work and/or supplying materials on a project.  

While creating a purchase order or subcontract, you can add one or more invoice contact(s) using the steps below.

Things to Consider

Prerequisites

Steps

  1. Navigate to the project's Commitments tool.
  2. Click the Summary or Detailed tab. 
  3. Locate the commitment to work with. Then click Edit
  4. Select one or more individuals from the Invoice Contacts drop-down list.
    Note: If the individuals you want to select are not listed in this menu, see the 'Prerequisites' above.
  5. Click Save
     Notes
    Invoice contacts will receive email messages when:
    • The invoice status is updated to Revise and Resubmit
    • The subcontractor SOV status is updated to Revise and Resubmit.
    • After a user with 'Admin' permission clicks the Create & Email or Save & Email button on the General tab of the commitment. 
    • The invoice contact receives the Invitation and Reminder email. They are also automatically added to the Private section of the General tab on a commitment.