To create a Funding Change Order from a change event.
If the Change Events tool is enabled on your project, your project's change order tier configuration setting (see What are the different change order tier settings in Project Financials?) determines the number of steps leading up to creating a funding change order.
Are you inviting your downstream collaborators to submit bids for goods and services using formal RFQs?
If your project team has opted to use Procore's Request for Quote (RFQ) process (see Create RFQs from a Change Event), you do NOT have to wait until the RFQ process is complete to create your funding change order. However, after invited collaborators respond to RFQs and its status is set to 'Pending Final Approval,' Procore does automatically update the change order's Schedule of Values (SOV) with the appropriate amounts from the RFQ.
To learn more about how the RFQ process affects funding change orders, see What are the different RFQ statuses and how do they affect cost and change order amounts?
Are you using the Revenue ROM function?
If your project team has opted to use the Revenue ROM function, the SOV on your funding change order is also automatically updated. If you have hidden the Revenue ROM function, any automatic updates depend upon the scope of the change event:
#
Accept the default number, enter a new number, or create a custom numbering scheme for this change order and future ones.
Revision
If you revise a change order later, you can enter the revision number here.
Title
Enter a descriptive name here.
Status
Select the current status of the change order. Procore automatically places the change order in the 'Draft' status. To learn more, see What are the default statuses for change orders in Procore?
Private
Mark this checkbox if you want the item to be private. This means it is only visible to users with 'Admin' level permissions on the contract (or funding).
Due Date
Select a due date to indicate the date by which the 'Designated Reviewer' must approve or reject the change order.
Invoiced Date
Select the date when the change order was invoiced.
Designated Reviewer
Select the Procore user at your organization who is responsible for approving or rejecting the change order. To appear as a selection in this list, the designated reviewer's Procore user account must be added to the Project Directory and have 'Standard' level permissions or higher to the contract or funding tool. See Add a User Account to the Project Directory.
Paid Date
Select the date that payment was received for the change order.
Reviewer
This field is blank on a new change order. After the 'Designated Reviewer' approves or rejects the change order, that person's name appears here.
Review Date
This field is blank on a new change order. After the 'Designated Reviewer' approves or rejects the change order, the date the person submits their response appears here.
Description
Enter a more detailed description of the change order.
Schedule Impact
If this change order is expected to impact the construction project's schedule, enter the estimated number of additional days this would add to the schedule.
Executed
Mark this checkbox after the change order is fully executed.
Potential Change Orders
If the tool is configured for two (2)-tier change orders, select any potential change orders related to this change order from this drop-down list. See Configure the Number of Change Order Tiers on a Project Financials Tool.
Attachments
Add any relevant document or image as a file attachment. You can attach multiple files using these methods: