Skip to main content
Procore

Add Change Event Columns to Budget View

Objective

To add Revenue ROM (Rough Order of Magnitude), Cost ROM, RFQ (Request for Quote) and NCC (Non-Commitment Cost) columns as source columns to your budget view.

Things to Consider

Create/Edit a Budget View or Budget Report

The steps below are applicable when creating or editing a budget view or when configuring fields for a Custom Budget Report.

  1. Set Up a New Budget View

  2. Edit an Existing Budget View

  3. Create Custom Budget Reports

Add a Cost ROM Column

Note: You would configure this column as follows to show Cost ROM not yet associated with a commitment change order, RFQ or a non-commitment cost.

  1. Click Configure Columns.
  2. Click + Create Source Column or click Create in the top right corner and choose Source from the drop-down menu.
  3. Type a name for the column heading in the Column Name box (e.g. Cost ROM).
  4. From the Column Source list, select Change Events so that your budget view will use that tool as the source for the new column's data.
  5. Mark the box next to ROM (Rough Order of Magnitude) and apply the filters listed below. 
  6. To show Cost ROM in Budget, use the following filters:
    1. Under Prime PCO, no filters should be selected (set by default).
    2. Under RFQ or Commitment Cost, select Without Cost (set by default).
      • Note: Marking the box next to "Without Cost" will ensure that only values that do not have RFQs or CPCOs (2-tier) or CCOs (1-tier) associated with them are included in the column value.
    3. Under Non-Commitment Cost, select Without Cost (set by default). Selecting the box next to “Without Cost” will ensure that only amounts that do not have a Non-Commitment Cost associated with them are included in the column value.
    4. Under Scope, select all (In Scope, Out Of Scope, TBD) as filters.
      • Note: You can also filter by Change Event Status; all statuses that are not considered "Void" will be checked by default. Custom statuses will not be shown by name, but will be included by default if they are considered "Open," "Closed," and "Pending." For more information on custom statuses, see "Customize Change Event Statuses" in the See Also section below.
    5. Click Create to save your column.

new-rom-column-setup.png

Add a Cost RFQ Column

Note: You would configure this column as follows to show Cost RFQ not yet associated with a commitment change order or a non-commitment cost.

  1. Click + Create Source Column or click Create in the top right corner and choose Source from the drop-down menu.
  2. Type a name for the column heading in the Column Name box (e.g. Cost RFQ).
  3. From the Column Source list, select Change Events so that your budget view will use that tool as the source for the new column's data.
  4. Mark the box next to RFQ (Request for Quote).
  5. To show Cost RFQs in Budget, use the following filters:
    1. Under Prime PCO, no filters should be selected (set by default).
    2. Under Commitment Cost, select Without Cost (set by default).
      Note: Marking the box next to "Without Cost" will ensure that only values that do not have CPCOs (2-tier)/CCOs (1-tier) associated with them are included in the column value.
    3. Under Non-Commitment Cost, select Without Cost (set by default).
      Note: Selecting the box next to "Without Cost" will ensure that only amounts that do not have a Non-Commitment Cost associated with them are included in the column value. 
    4. Under Scope, select all (In Scope, Out Of Scope, TBD) as filters.
      Note: You can also filter by Change Event Status; all statuses that are not considered "Void," will be checked by default. Custom statuses will not be shown by name, but will be included by default if they are considered "Open," "Closed," and "Pending. For more information on custom statuses, see "Customize Change Event Statuses" in the See Also section below.
      Note: You can also filter by RFQ status.
    5. Click Create to save your column. 

      new-rfq-column-setup.png

Add a Non-Commitment Cost Column

Note: For more information about non-commitment costs, see Should I track non-commitment costs on a change event?

  1. Click + Create Source Column or click Create in the top right corner and choose Source from the drop-down menu.
  2. Type a name for the column heading in the Column Name box (e.g. NC Cost).
  3. From the Column Source list, select Change Events so that your budget view will use that tool as the source for the new column's data.
  4. Mark the box next to Non-Commitment Cost.
  5. To show Non-Commitment Costs in Budget, use the following filters:
    1. Under Scope, select all (In Scope, Out Of Scope, TBD) as filters.
      • Note: You can also filter by Change Event Status. Custom statuses will not be shown by name, but will be included by default if they are considered Open, Closed, and Pending. For more information on custom statuses, see "Customize Change Event Statuses" in the See Also section below.
    2. Important: If you plan to use Non-Commitment Cost in your Projected Cost calculations (and Forecast), you need to make sure to not double count when the relevant Direct Costs hit your budget. We recommend one of the following:
      • Relieve your budget by managing Change Event Status and set the preceding filter to NOT include Change Events with the status of Closed. Then, as relevant Direct Costs hit your budget, you will mark the Change Event as Closed, and the Non-Commitment Cost will no longer be included in the column value.
      • As relevant Direct Costs hit your budget, you can delete the corresponding amount from the Non-Commitment Cost entered in the Change Event.
      • Do not add the cost that you are tracking as a Non-Commitment Cost as a Direct Cost in Procore.
  6. Click Create to save your column. 

    non-commitment-costs.png

Update Pending Cost Changes Column

Add draft Change Orders and draft Subcontracts and Purchase Orders to your Pending Costs Changes column by completing the following steps:

  1. Click Pending Cost Changes in the list of columns.
  2. Click Edit.
  3. Under Subcontracts, select Draft.
  4. Under Purchase Order Contracts, select Draft.
  5. Under Change Orders, select Draft.
  6. Click Update.

Update Projected Costs Column

Add your new Cost ROM, Cost RFQ, and Non-Commitment Cost columns to your Projected Costs column by completing the following steps:

  1. Click Projected Costs in the list of columns.
  2. Click Edit.
  3. Select your Cost ROM from the drop-down menu.
  4. Select your Cost RFQ from the drop-down menu. 
  5. Select your NC Cost from the drop-down menu.
    Important: If you plan to use Non-Commitment Cost in your Projected Cost calculations (and Forecast), be sure not to count amounts more than once when the actual costs hit your budget. We recommend one of the following:
    • Relieve your budget by managing Change Event Status and set the preceding filter to not include Change Events with the status of Closed. Then, as relevant Direct Costs hit your budget, you will mark the Change Event as Closed and the Non-Commitment Cost will no longer be included in the column value.
    • As relevant Direct Costs hit your budget, you can delete the corresponding amount from the Non-Commitment Cost entered in the Change Event.
    • Do not add the cost that you are tracking as Non-Commitment Cost as a Direct Cost in Procore. 
  6. Click Update.

Add a Revenue ROM Column

Note: You would configure this column as follows to show Revenue ROM not yet associated with a Prime Potential Change Order (PCO) (2 or 3-tier) or Prime Contract Change Order (PCCO) (1-tier)

  1. Click Configure Columns.
  2. Click + Create Source Column or click Create in the top right corner and choose Source from the drop-down menu.
  3. Type a name for the column heading in the Column Name box (e.g. Revenue ROM).
  4. From the Column Source list, select Change Events so that your budget view will use that tool as the source for the new column's data.
  5. Mark the box next to Revenue ROM (Rough Order of Magnitude) and apply the filters listed below.
  6. To show Revenue ROM in Budget, use the following filters:
    1. Under Amount, select 1 of the 3 options:
      • Base Amount: If selected, the Budget will show the Revenue ROM amount without the default financial markup applied from the Prime Contract.
      • Markup: If selected, the Budget will only show the default financial markup applied from the Prime Contract calculated from the Revenue ROM amount.
      • (RECOMMENDED) Base Amount + Markup: If selected, the Budget will show both the Revenue ROM amount and the default financial markup applied from the Prime Contract calculated from the Revenue ROM amount. This will match what the Change Event tool shows.
    2. Under Prime PCO, select Without Price (set by default).
      • Note: Selecting the box next to "Without Price" will ensure that only values that do not have Prime PCOs (2 or 3-tier)/PCCOs (1-tier) associated with them are included in the column value.
    3. Under Scope, select all (In Scope, Out Of Scope, TBD) as filters.
      • Note: You can also filter by Change Event Status; all statuses that are not considered "Void" will be checked by default. Custom statuses will not be shown by name, but will be included by default if they are considered Open, Closed, and Pending. For more information on custom statuses, see "Customize Change Event Statuses" in the See Also section below.
    4. Click Create to save your column.

rev-rom.png

Update Pending Budget Changes Column

Add draft Change Orders to your Pending Budget Changes column by completing the following steps:

  1. Click Pending Budget Changes in the list of columns.
  2. Click Edit.
  3. Under Change Orders, select Draft.
  4. Click Update.

Update Projected Budget Column

Add your new Revenue ROM column to your Projected Budget column by completing the following steps:

  1. Click Projected Budget in the list of columns.
  2. Click Edit.
  3. Select your Revenue ROM column from the drop-down menu.
  4. Click Update.
  5. See Also